Job Description
We are seeking a highly organized and proactive Admin Assistant/Receptionist to join our team. The ideal candidate will have experience handling travel arrangements, booking hotels, and managing properties. As the first point of contact for visitors and clients, you will play a crucial role in ensuring smooth office operations and effective communication.
Responsibilities:
- Reception & Front Desk:
- Greet and assist visitors in a professional and friendly manner.
- Manage incoming calls and emails, directing them to the appropriate team members.
- Schedule and manage appointments, meetings, and conference room bookings.
- Travel Arrangements:
- Plan and coordinate domestic and international travel, including flights, accommodations, and transportation.
- Research and book hotels, ensure travel itineraries are efficient and cost-effective.
- Assist with the preparation of travel documents, such as visas and itineraries.
- Property Management:
- Oversee the scheduling of property maintenance and repairs.
- Communicate with vendors and service providers to ensure the properties are in top condition.
- Maintain accurate property records, including lease agreements and maintenance logs.
- Administrative Support:
- Handle office supplies and inventory management.
- Assist with data entry, filing, and other clerical tasks as required.
- Support management with ad-hoc tasks and project coordination.
Requirements:
- Proven experience as an Admin Assistant, Receptionist, or similar role.
- Strong organizational skills and the ability to multitask.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Ability to manage travel logistics and property-related tasks.
- Familiarity with property management software (preferred but not required).
- A professional, friendly, and approachable demeanor.
Preferred Qualifications:
- Prior experience in travel coordination and hotel bookings.
- Knowledge of property management processes.
- Ability to work independently and as part of a team.
Assistant/Receptionist Application
Job Types: Full-time, Permanent, Contract
Contract length: 24 months
Experience:
- administrative assistant: 2 years (Preferred)
Language:
Application Deadline: 28/02/2025
Skills
1. Communication Skills:
- Verbal Communication: Ability to interact with clients, visitors, and staff in a professional manner.
- Written Communication: Proficiency in email, memos, and correspondence.
2. Organization & Time Management:
- Strong ability to prioritize tasks and manage multiple responsibilities.
- Attention to detail in scheduling and organizing meetings, appointments, and events.
3. Customer Service Skills:
- Polite and professional demeanor when greeting visitors and clients.
- Ability to handle customer inquiries and complaints effectively.
4. Multitasking Ability:
- Capable of performing several tasks at once without compromising quality.
5. Technology Proficiency:
- Familiarity with office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of phone systems and office equipment (printers, fax, copiers).
6. Problem-Solving Skills:
- Ability to assess a situation and find efficient solutions, often on the fly.
7. Confidentiality & Discretion:
- Handling sensitive information with care and maintaining confidentiality at all times.
8. Team Collaboration:
- Ability to work well with colleagues and management in a team-oriented environment.
9. Adaptability & Flexibility:
- Comfortable adjusting to changes in work demands and environment.
10. Professionalism:
- Maintain a well-groomed appearance and professional attitude at all times.
11. Bookkeeping & Office Administration:
- Experience with managing basic office accounting, filing systems, or scheduling software.
