We are looking to hire an Admin Assistant for a reputable logistic company in Dubai (JEBEL ALI FREE ZONE JAFZA) who will provide administrative and clerical support to the logistics team, ensuring smooth day-to-day operations. This role requires excellent organizational, communication, and multitasking skills to handle diverse tasks related to logistics and supply chain management.
Key Responsibilities
Administrative Support:
Maintain and update filing systems, records, and documentation.
Draft correspondence, memos, and reports.
Manage incoming calls and emails, directing them to appropriate team members.
Logistics Coordination:
Assist in scheduling and coordinating shipments, deliveries, and pickups.
Maintain shipment logs and update tracking details.
Communicate with clients and vendors to confirm delivery details.
Data Management:
Input and maintain data in logistics management software.
Generate reports on shipment status, delivery timelines, and operational performance.
Inventory Support:
Monitor inventory levels and prepare purchase orders when needed.
Coordinate with the warehouse team for stock management and replenishment.
Compliance and Documentation:
Ensure all shipping documents, invoices, and permits are accurate and up-to-date.
Maintain compliance with company policies and logistics regulations.
Team Collaboration:
Work closely with drivers, dispatchers, and the logistics team to resolve operational issues.
Coordinate meetings, take notes, and distribute minutes.
Qualifications and Skills
Education:
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
Experience:
Proven experience as an administrative assistant or in a similar role (experience in logistics is a plus).
Technical Skills:
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Familiarity with logistics or inventory management software (e.g., SAP, Oracle, or WMS).
Soft Skills:
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Problem-solving mindset and attention to detail.
Other:
Knowledge of logistics processes and documentation.
Ability to work under pressure and meet tight deadlines.
Work Schedule:
9am - 6pm [Working days will be discussed in the interview] Salary:
