Job Description
Accounts Receivable Team Lead is responsible for managing and overseeing the billing, invoicing, and collections process while ensuring accuracy and compliance with contractual agreements. This role involves handling purchase orders (POs), contracts, timesheets, and monitoring the timely collection of payments. The ideal candidate has 6-8 years of experience in accounts receivable, preferably in industries dealing with contracts, POs, and compliance certificates.
Key Responsibilities:1. Billing & Invoicing:- Ensure accurate and timely monthly invoicing in accordance with contract terms.
- Review purchase orders (POs), contracts, and timesheets to generate invoices.
- Validate all billing details, including tax calculations, payment terms, and compliance requirements.
- Coordinate with internal teams to resolve invoice discrepancies and avoid billing errors.
2. Collections & Payment Monitoring:- Monitor timely collection of payments from clients and take proactive measures to minimize outstanding balances.
- Follow up on overdue accounts, send reminders, and escalate issues when necessary.
- Maintain a detailed aging report to track receivables and flag potential risks.
- Work closely with clients to resolve billing disputes and ensure smooth payment processing.
3. Contract & PO Management:- Review and interpret contracts, POs, and agreements to ensure compliance with financial policies.
- Ensure all invoicing aligns with contract milestones, rates, and service agreements.
- Maintain accurate records of all contracts, amendments, and payment schedules.
4. Reporting & Reconciliation:- Prepare regular AR reports, aging analysis, and collection forecasts for management.
- Reconcile customer accounts and ensure accuracy in financial records.
- Support audits by providing relevant documentation related to receivables.
5. Process Improvement & Team Leadership:- Identify and implement efficiencies in AR processes, reducing delays and errors.
- Lead and mentor the AR team, ensuring adherence to best practices.
- Train team members on contract compliance, invoice accuracy, and collection strategies.
Qualifications & Requirements: - A finance graduate with 6-8 years of experience in Accounts Receivable, Billing, and Collections.
- Experience in industries dealing with contracts, POs, and compliance certificates (e.g., construction, engineering, IT services, staffing, or manufacturing).
- Strong understanding of contract terms, PO processing, and invoicing best practices.
- Proficiency in financial software (SAP, Oracle, QuickBooks, or similar ERP systems).
- Excellent skills in MS Excel, financial reporting, and reconciliation.
- Strong analytical, problem-solving, and negotiation skills.
- Ability to lead a team, delegate tasks, and meet strict deadlines.
- Excellent communication and client relationship management skills.
Compensation & Benefits:- Competitive salary based on experience.
- Performance-based incentives.
- Health, retirement, and other benefits.
- Professional development opportunities.
