Accounting Manager - Transactions

The Accounting Manager – Transactions plays a pivotal role in overseeing the accounts payable, expenses, capital expenditures, G&A, and accounts receivable functions within the organization. This position requires a detail-oriented leader to manage a team responsible for ensuring accurate financial reporting and compliance with accounting standards.

The Accounting Manager – Transactions will lead the accounts payable team to ensure timely processing of invoices and vendor payments while maintaining strong vendor relationships. They will monitor and analyze expenses to identify cost-saving opportunities and ensure adherence to budgetary constraints.

In managing capital expenditures, the Accounting Manager – Transactions will collaborate with project managers to track project budgets and expenditures, ensuring that all capital projects are properly documented and accounted for in accordance with company policy. The role also involves overseeing accounts receivable processes, including invoicing, collections, and cash application, to optimize cash flow and minimize outstanding receivables.

Additionally, the Accounting Manager – Transactions will implement process improvements and best practices to enhance operational efficiency. Further, the Accounting Manager – Transactions will lead digitalisation initiatives within their field.

This role requires a proactive individual who can lead and motivate a team, ensuring high standards of accuracy and timeliness in financial reporting. The Accounting Manager will contribute to the overall financial health of the organization while supporting strategic goals.

Accounts payable

• Invoice Processing: Oversee the timely and accurate processing of vendor invoices, ensuring proper coding and approval in accordance with company policies.
• Payment Management: Manage and schedule vendor payments in a manner that maintains positive vendor relationships and optimize cash flow.
• Vendor Relations: Develop and maintain strong relationships with vendors, addressing inquiries and resolving discrepancies or issues related to payments and invoices.
• Expense Tracking: Monitor and analyze company expenses to identify trends, variances, and opportunities for cost savings or process improvements.
• Reconciliation: Conduct regular reconciliations of accounts payable ledgers with vendor statements to ensure accuracy and resolve discrepancies promptly.
• Team Management: Lead and mentor the accounts payable team, providing training and support to ensure high performance and adherence to best practices.
• Reporting: Prepare and present accounts payable reports to senior management, highlighting key metrics, outstanding liabilities, and cash flow implications.

CAPEX management

• Budget Oversight: Manage the capital expenditure budget, ensuring alignment with strategic business objectives and accurate tracking of all related expenditures.
• Approval Processes: Oversee processes for capital expenditure approvals, ensuring compliance with company policies and proper documentation of all requests.
• Financial Analysis: Conduct financial analysis and feasibility studies for proposed capital projects, assessing potential returns on investment and risks involved.
• Cost Monitoring: Track and monitor capital project costs against budget, providing regular updates to management on any variances and potential impacts on financial performance.
• Asset Management: Ensure accurate capitalization of fixed assets, including tracking asset lifecycles, depreciation schedules, and compliance with accounting standards.
• Reporting: Prepare and present detailed reports on capital expenditures, including project status updates and financial summaries, to senior management and stakeholders.

General and administrative costs

• G&A recording: Advise the transactions team on accounting treatment for G&A and allocation to departments. Review monthly G&A reports to ensure accurate recording and book adjustments as necessary.
• Budget Management: Monitor, and manage the G&A budget, ensuring expenses are tracked accurately and align with overall financial goals.
• Cost Analysis: Conduct detailed analyses of G&A costs to identify trends, variances, and opportunities for cost reduction or efficiency improvements.
• Expense Reporting: Prepare and present comprehensive reports on G&A expenditures to senior management, highlighting key insights and recommendations for cost control.
• Financial Forecasting: Assist in financial forecasting for G&A costs, providing insights that inform strategic planning and resource allocation.
• Cross-Department Collaboration: Work closely with other departments to provide guidance on G&A insights and cost management, fostering a culture of financial accountability.

Treasury

• Cash Flow Management: Oversee cash flow forecasting and monitoring to ensure sufficient liquidity for operational needs, identifying trends and potential cash shortages.
• Bank Relationship Management: Manage relationships with banking institutions, including negotiating terms and services, and ensuring optimal banking arrangements for the organization.
• Debt Management: Monitor and manage the organization’s debt portfolio (internal and external), including compliance with covenants and payment schedules
• Interest calculation: Calculate the interest on loans and ensure entries are booked accurately

Accounts receivable

• Invoice Management: Oversee the accurate and timely generation of customer invoices, ensuring proper documentation and adherence to company policies and contractual agreements.
• Collections Oversight: Manage the accounts receivable collections process, including establishing collection policies, monitoring outstanding receivables, and implementing strategies to reduce aged debt.
• Cash Application: Ensure accurate application of payments to customer accounts, maintaining up-to-date records and resolving discrepancies in a timely manner.

Digitalisation

• Maintains a digialisation and automation mindset
• Constantly improves processes to reduce redundancies and increase productivity
• Leads digitalisation initiatives under the guidance of line manager

Others

• Audit assistance
• Tax calculation and returns assistance
• Adhoc reports and requests

Supervision of Personnel

• Supervision of financial analysts and/or accountants reporting to them.

Internal Relations

• All functions across the organisation.

External Relations

• Banks, Customers, Suppliers, advisors and Auditors.