UABOS Turkey LN: Administrative Assistant

Title:

Belong, Connect, Grow, with KBR!

Program Summary

KBR supports the operational needs of U.S. armed forces at Morón Air Base in Spain and several bases in Turkey. Our services ensure smooth operations, allowing Air Force and government personnel to focus on their missions. We provide program management, civil engineering, morale, welfare, and recreation support, among other essential services. Awarded by the Air Force Installation Contracting Center, our contract spans a five-year base period with three one-year options, reflecting our commitment to excellence and operational support.

Job Summary

Administrative Assistant responsibilities include the coordination of department assistants and support staff engaged in routine office activities such as compliance documentation, accounting, auditing, personnel benefits and support, and delegated administrative duties from the Chief of Operations. The position requires a comprehensive comprehension of departmental procedures and operations, as well as state statutes and regulations pertaining to special districts. In accordance with the objectives of the department, the Administrative Assistant is required to establish inter-office procedures that are both effective and efficient. Working necessitates the exercise of autonomous discernment and the capacity to make judicious choices. The Administrative Assistant must have the ability to communicate effectively and plainly in both written and verbal formats, as well as interact favorably with the public, participating government agencies, and other personnel. The position demands the capacity to conduct independent research and produce assigned correspondence and reports. Work is executed with a significant degree of autonomy while being generally supervised. Participate in innovative initiatives with our team where you can effect change and advance your career.

Roles and Responsibilities

• Prepares correspondence, reports, spreadsheets, and various documents using Microsoft Office, Outlook, Word, Excel, PowerPoint, Publisher, Teams, etc.
• Assemble necessary documentation, process reports, respond to inquiries, and conduct routine correspondence.
• Be accountable to the KBR Chief of Operations, track and schedules meetings, and relay and organize communications for the KBR Chief of Operations.
• Disseminate routine and general information pertaining to the policies and procedures of KBR Civil Engineering (CE) operations.
• Provide responses to inquiries and information requests, or assist in directing individuals to the relevant office, department, or personnel.
• Order and maintain an inventory of CE Operations office supplies.
• Maintain office equipment and, when required, arrange for its repair.
• Coordinate operations with CE Operation supervisors, external departments, and the United States Government ensuring the coordination of travel arrangements and the preparation of meeting facilities.
• Attend meetings, record minutes, and, if required, transcribe, or translate.
• Oversee the coordination and processing of agenda preparation.
• Supervise and record activities taking place within their designated department to verify adherence to relevant organizational policies and protocols.
• Compile and modify information regarding government vehicles using data input in a variety of manual and electronic files, logs, and records. Inform Fleet Management of any scheduled maintenance or incidents that may occur.
• Serve as the liaison between the KBR CE and Vehicle Management.
• Maintain records of maintenance, usage, and fueling of vehicles assigned to KBR CE.
• Ensure that vehicles are always ready to support service members in fulfilling their mission.
• Daily use of Microsoft Office products (Word, Excel, PowerPoint, Outlook) to complete reports, tasks, and communicate with customers and co-workers.
• Work independently and solve problems with minimal supervision.
• Communicate effectively with clients, colleagues, and government officials via telephone, computer, and in-person
• Perform other tasks as required.

Basic Qualifications

• Turkish Citizen
• High school diploma or equivalent
• 2-3 years of administrative experience, preferably in construction, engineering, or facility management.
• Fluent in Reading, Writing, Speaking and Comprehending English (Level 3).
• Have a minimum “B” class driver’s license.
• Have experience in bookkeeping, data entry, scheduling, and coordination of meetings and site visits.

Preferred Qualifications

• Associate’s or bachelor’s in business administration, Engineering, or a related field.
• Data entry and maintenance of asset management or work order tracking systems.
• Knowledge of budget tracking, invoicing, and procurement processes
• Ability to read and organize blueprints, contracts, and work orders.
• Experience with engineering or project management software (e.g., AutoCAD, GIS, Primavera P6, Procore, or Maximo is a plus).
• Familiarity with government contracting and procurement processes (if working in a military or government setting).
• Experience with engineering terminology, construction documents, and project workflows is beneficial.

All positions require the applicant to obtain and pass a medical physical that is certified by a doctor.

All positions require a current and favorable Turkish Security background check.

All male candidates must have completed their military service.

KBR Benefits

Local Nationals (LN) personnel will receive benefits in accordance with the collective labor agreement (CLA) within the appropriate country location where they reside. KBR supports career advancement through professional training and development.

Equal Opportunity Statement

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.