Reviewing of travel form created by inputs of travellers
Planning of the travels accordingly
Sharing the travel details with the employee for their review and adjusting accordingly.
Obtaining approval for travel from management via official company travel request form.
Making the required bookings for the travel
Receiving the expenses of the travellers and accurately inputting travel expense data into the company’s expense management system
Ensuring that all forms are uploaded and stored in the appropriate folders. Conducting of first constancy checks
Following up expense claims
Providing clear and professional communication to employees regarding the status of their expense submissions and travel arrangements, assisting them with any questions or issues
Identifying and suggesting improvements regarding processes and tools to increase efficiency and reduce errors
Qualifications
Bachelor’s degree in related fields is preferred.
English language proficiency is required.
Prior experience in expense management, travel coordination, booking management, or a related administrative role is highly preferred.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Excellent verbal and written communication skills to interact with internal teams and external vendors.
High level of attention to detail and accuracy in handling expense forms, travel arrangements, and data entry.
