Office Manager

Job Purpose:

Providing overall office management and ensure levels of health and safety are maintained for location of responsibility and high level of support to VP.

Responsibilities:

Personal Assistant

• Organising, making appointments and maintaining diaries on a daily basis to ensure there are no potential conflicts.
• Arranging and coordinating internal and external meetings including preparation of documentation, booking meeting rooms/venues and organizing catering.
• Organizing travel arrangements (including overseas).
• Screening telephone calls, enquiries and requests, and handling them when appropriate ensuring that urgent matters are dealt with.
• Preparation of PowerPoint presentations and other documentation as requested.
• Dealing with correspondence, post, writing letters, taking dictation and minutes.
• Processing expenses

Office Management

• Organising the office layout and maintaining supplies of stationery and equipment
• Maintaining the condition of the office and arranging for necessary repairs
• Arranging regular testing for electrical equipment and safety devices
• Organising Day 1 Onboarding and induction activities for new starters and liaising with the HR Department as required.
• Coordinating the necessary visa and passport processes with the travel agency.
• Welcoming customers into the office
• Arranging and coordinating meetings in their location, including preparing all necessary documents, booking meeting rooms and organising catering.

Health and Safety

• Day to day point of contact and controller for all visitors and contractors, including during out of office hours when required
• Acting as the point of contact for all Health and Safety queries on site
• Reviewing and updating health and safety policies and ensuring they are observed

Knowledge Skills and Experience:

• Professional Working Proficiency in English
• High attention to detail
• Excellent Telephone skills
• Time management skills
• Excellent communication skills
• Can deal with rapidly changing priorities easily.
• Highly organised with the ability to Co-ordinate and prioritise tasks.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Preferably previous experience in a Personal Assistant role
• Good spelling, grammar and punctuation #LI-SK2

Key Skills

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don’t meet every single requirement? Apply anyway.

At TD SYNNEX, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!