1. Position Information
Office/Unit/Project UNDP Turkiye Country Office Title Finance Analyst Level NPSA-9 Duty station (City and Country) Ankara, Turkiye Type (Regular or Short term) Regular Office- or Home-based Office Expected starting date March 2025 Expected Duration 12 Months Position Number 220196 2. Office/Unit/Project Description
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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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“Skills Development for Improved Employability” and “Strengthening Seasonal Agricultural Capacities in Rural Areas,” projects to be implemented under the Facility for Refugees in Türkiye (FRiT-III). The primary aim of the projects is to improve sustainable livelihoods and formal employment opportunities for refugees and host communities in Türkiye. To achieve this overarching goal, two specific objectives are established. The first objective focuses on enhancing employability by increasing the employability levels of refugees and host community members in non-agricultural sectors, with the establishment of the ATP serving as a key component in this effort. The second objective supports rural development by improving the employment status, employability, and working conditions of SMAWs in selected areas while enhancing the business viability and capacity of businesses and cooperatives in the agriculture sector.
3. Scope of Work
1.) Implementation of Operational Strategies and Adaptation of Processes and Procedures
- Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) in managing financial activities, including financial recording and reporting systems, to support the effective implementation of FRiT-III projects.
- Facilitate Programme Finance business process mapping and develop standard operating procedures (SOPs) specific to programme finance, in close consultation with office management and aligned with project needs.
- Participate in project audits related to FRiT-III, ensure timely follow-up on audit recommendations, and address identified financial gaps to achieve full compliance.
- Implement financing and trust fund agreements in alignment with the operational framework of the two projects.
- Develop and implement cost-saving and reduction strategies to enhance financial efficiency and sustainability of project activities in collaboration with office management.
- Provide continuous financial analysis and monitoring for FRiT-III projects, including forecasts of resources, transactions, and activities to ensure optimal resource utilization.
- Routinely monitor financial exception reports to detect anomalies or irregular activities, investigate discrepancies, and escalate unresolved issues to senior CO management for timely action.
2.) Effective Programme Finance Management and Optimal Cost Recovery
- Develop, implement, and monitor the Programme Pipeline and Project Tree in ERP to ensure proper financial management for FRiT-III projects.
- Plan, guide, and control programme financial resources, ensuring accurate budget preparation and monitoring to meet project deliverables efficiently.
- Oversee ERP matching processes and establish effective internal controls to maintain a client-oriented financial resource management system.
- Implement robust budget control mechanisms for FRiT-III projects, monitoring budget preparation, modifications.
- Analyze and propose solutions to address deficiencies in project budget management and financial planning.
- Ensure Combined Delivery control, regularly monitor project financial delivery, and manage Accounts Receivables for FRiT-III projects to maintain financial accuracy and compliance.
- Exercise delegated managerial authorities in ERP to ensure smooth operations.
- Provide expert advice on administrative and programme budgetary reporting. Regularly monitor dashboards, identify exceptions, and implement corrective measures to sustain project efficiency.
- Monitor cost recovery processes, including, tracking revenue, and ensuring timely follow-up on cost recovery to maintain financial balance.
3.) Ensure Implementation of the Resource Mobilization
- Support office management in defining the framework and conditions for contributions as part of resource mobilization efforts under the FRiT-III facility.
- Monitor financing contributions, ensuring they are effectively managed and aligned with project goals for “Skills Development for Improved Employability” and “Strengthening Seasonal Agricultural Capacities in Rural Areas.”
- Provide expert guidance to Programme and Project teams on donor-specific reporting requirements and monitor the timely and accurate preparation of financial reports for submission to donors.
- Track mobilized resources, assess progress, and prepare reports to support continued engagement with donors and stakeholders.
4.) Facilitation of Knowledge Building, Sharing, and Financial Guidance
- Provide financial guidance to executing agencies on the routine implementation of FRiT-III projects, ensuring the effective use and tracking of financial resources.
- Organize and deliver capacity-building training for Project staff on financial management, Results-Based Management (RBM), and compliance requirements to ensure alignment with UNDP standards.
- Offer ongoing technical guidance on audit and compliance matters, including implementing the Internal Control Framework (ICF) to ensure financial integrity.
- Synthesize and document lessons learned and best practices in programme and programme finance management for future initiatives and continuous improvement.
- Actively contribute to knowledge networks and communities of practice, sharing insights, tools, and approaches to enhance financial and operational management of FRiT-III projects.
4. Institutional Arrangement
The Finance Analyst works under the direct supervision of UNDP Projects Coordinator, matrix supervision of Head of Finance and collaborates closely with UNDP Türkiye Finance Team.
5. Competencies
Core Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies
Thematic Area Name Definition Business Direction & Strategy System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management Portfolio Management
- Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
Business Development Knowledge Facilitation
- Ability to animate individuals and communities of contributors to participate and share, particularly externally
Finance Accounting (General)
- Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
Finance Financial Risk Management
- Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management
Finance Management and Cost Accounting
- Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyze cost related data to provide quantitative information to the users of reports.
Finance Audit Risk Management
- Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved.
6. Minimum Qualifications of the Successful NPSA
Minimum Education requirements - A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Masters) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
- Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
- Candidates with MBA or master's in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
Minimum years of relevant work experience - 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience in providing financial management services, and/or managing staff and operational systems.
Required skills - Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
- Experience of IPSAS and/or IFRS is required for external candidates.
Desired skills in addition to the competencies covered in the Competencies section - Demonstrated Experience in Managing Multi-Stakeholder Financial Operations.
- Strong Analytical and Problem-Solving Skills in Financial Management.
Required Language(s) - Fluency in Turkish and English
Professional Certificates - Having one of the ACCA, CIPS, CISCO, certificate will be considered as an asset.
