Support the CM in setting up the town hall, either live or virtually and drive the communication
Plays a key role in the organisation of the organizations within the CM’s responsibility areas
Attend and minute important meetings, type up plans and communicate with direct reports
Scheduling the following regular meetings for CM: monthly 1:1s with Direct Reports, Business Review Meetings etc
Updating budget lists and management of compliance paperwork, filing and documenting this
Monitor and screen CM incoming e-mails flagging any that require urgent attention/action.
Prepare advanced PowerPoint presentations & refine for a variety of audiences
Prepare correspondence/reports from hand-written notes or dictation.
Adhere to standard formats for letters, reports, circulations etc.
Ensure all filing systems are up to date.
Complete monthly expense report for CM, also ensuring that financial procedures are followed in relation to purchase orders, etc.
Provide business critical assistance for CM
Schedule key meetings and co-ordinate key events
Office Admin responsibilities:
Supplier relationships and agreements in relation to administrative work (e.g. providing employees with company vehicles, lunch cards and IT equipment, daily necessities such as kitchen supplies, office supplies, relations with building management and shipping companies, etc.)
All procedures, company policies and vendor agreements regarding company vehicle management and support of employees in company vehicle related matters.
Recording office expenses and managing the budget.
Following up the Health and Safety activities together with the Occupational Health and Safety Specialist
Implementation of supplier registration process and maintaining relations with suppliers
Managing the physical environment of office buildings and ensuring that all relevant compliance policies and legal rules are implemented in the buildings
Managing lunch, transportation, security and cleaning services in line with legal requirements and in a way that ensures employee needs and satisfaction
To cooperate with other relevant functions in terms of organizations (Finance, Compliance, HR,Sales etc.)
Providing administrative tasks such as paperwork and storage, cargo, office equipment, purchasing and office maintenance that meet the needs of the organization.
Taking the necessary actions with the hotel, travel / organization agencies in case of disputes, by acting as the Turkey leg of the Marketing Training teams and international travel organization teams
Establishing and managing the coordination, management and performance evaluations of external service supplier teams (cleaning, service and security) and communicating with the relevant suppliers
Follow-up and management of all needs, contracts and daily expenses in offices other than the head office
Supporting the Turkey-based organizations such as trainings or in-company organizations
