Administrative Assistant

Company Description Veolia Group is the global leader in optimized resource management. The Group design and provides water, waste and energy management solutions that contribute to the sustainable development of communities and industries.Job DescriptionResponsible for providing support to managers, employees, and office visitors by handling a variety of administrative tasks in order to ensure that all interactions between the organization and others are positive and productive. Administrative:
 Office Supply ManagementMonitor and maintain inventory of office suppliesPlace orders for new supplies as needed, ensuring cost-effectivenessResearch and recommend new products or suppliers when appropriateOrganize and maintain the office supply storage areaDistribute supplies to staff as requiredAdministrative SupportAnswer and direct phone callsGreet and assist visitors and hospitalityManage calendars and schedule appointmentsPrepare and distribute correspondence, memos, and documentsOrganize and maintain filing systemsArrange bookings for employees and external visitors (Hotels, flights, transportation etc.) Meeting and Event CoordinationArrange meeting rooms and prepare necessary materialsCoordinate catering for meetings when requiredAssist in organizing company events and functionsGeneral Office MaintenanceEnsure the office is tidy and presentable at all timesCoordinate with cleaning staff or servicesReport any maintenance issues to appropriate personnelAdditional Administrative TasksAssist with basic bookkeeping tasks as neededSupport other departments with administrative tasks when requiredContribute to improving office procedures and policiesCargo Management Receive and process incoming cargo and packagesPrepare and coordinate outgoing shipmentsMaintain accurate records of all incoming and outgoing itemsLiaise with courier services and delivery personnelEnsure proper handling and storage of sensitive or confidential packages Administrative: Personal Qualities:Proactive and self-motivatedProfessional demeanor and appearanceDiscretion in handling confidential informationFlexible and adaptable to changing prioritiesCustomer service-oriented with a positive attitudeSafetyMake sure that suppliers comply with the Health, Safety and Environment requirements of Veolia groupEnsure that all the necessary documentation for the safe transportation, handling, storage, installation, and operation and maintenance of the goods is provided by the suppliersCoordinate risky deliveries with the Safety Manager and Site TeamQualityApply the Quality procedures for operations bound to their activity.QualificationsEnglish is required.High school diploma required; associate's degree in business administration or related field preferred2+ years of experience in an administrative or secretarial roleProficient in Office Suite (Word, Excel, PowerPoint, Outlook) or similarExcellent organizational and time management skillsStrong attention to detailEffective communication skills, both verbal and writtenAbility to multitask and prioritize in a fast-paced environmentExperience with inventory management and basic bookkeeping is a plusFamiliarity with shipping and receiving proceduresAdditional InformationQHSE Commitments Ensure H&S Plan is implemented in the projects. Ensure Veolia and Subcontractor teams are complying with our safety Policy. Ensure procedures are well respected on sites. Coordinate with the QHSE Manager for feedback and support. Establish annual quality objectives for both strategic and operational levels Improve the effectiveness of management system, quality of activities, products and services VEOLIA CODE OF CONDUCT Comply with applicable ethics and legislation referred to in Veolia Code of Conduct policy, particularly in the fight against corruption and influence-peddling. As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.