Education & Work Experience Bachelor's Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience Desired Languages Working knowledge of English (written and spoken) is an asset.
Provides client-oriented programme resource analysis (weekly) for effective planning of resources, with a focus on simplified and user-friendly presentation of complex data. Supports periodic monitoring (weekly) of dashboards and exceptions, identification of remedial actions with translation of issues into concrete proposals for action. Under the guidance of the CO management and Programme Management Support Analyst, develops and ensures the proper functioning of a well-organized, concise user-friendly resource management system for CO programme which enables monitoring of financial resources in development projects, timely revenue tracking against all sources; proactive identification of exceptions and monitoring cost-recovery. Provides information required for project/programme audits and supports implementation and follow up on audit recommendations. Supports in the preparation of simplified procedures and checklists for all aspects of resource management crucial to CO programmes and projects.
Contributes to the implementation, monitoring and follow-up on cost-saving and cost-recovery strategies in consultation with CO management and in close co-operation with projects, programme and operations
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Provides project and programme managers with well-packaged information critical to the formulation of the programme budgets and workplans, including through rigorous application of UNDP Programme and Operations Policies and Procedures (POPP) and Quantum standards.
Enters data, as assigned, relating to new contributions, contracts and budgets in Quantum, in line with signed programme and project documentation. Ensures implementation of effective internal controls and matching in corporate ERP (Quantum), IDAM and UNALL systems. Ensures a control mechanism for development projects by monitoring budget preparation, amendment and status (including in relation to ASL); Tracks, reports on and verifies the accuracy of Combined Delivery Reports (CDRs); Coordinates with programme and projects to ensure updates to Quantum UNITY system. Advises and trains personnel of the CO programme and projects on use and application of reports in Quantum with a view to promoting sound management of financial, accounting and realization of programme outputs through activities, in compliance with UNDP financial rules and regulations as well as specific Fund/donor requirements. Support periodic quality assurance, transaction-level analysis, including project-level sampling and reviews, program implementation and risk management and make recommendations on office management improvements. Support spot checks of project implementation as required; ensure proper control of supporting documents for payment invoices including by implementing a spot-check system; Ensure systematic archiving in ERP. Sample project management transactions to validate compliance with policies and procedures, identifying deviations. Prepare financial reports designed for donor consumption as well as PO and non-PO invoices for development projects if and as required. Take timely corrective actions on erroneous data in ERP (Quantum) Working in close collaboration with the Programme Management Support Analyst, gather information on the status of the Country Office's Harmonized Approach to Cash Remittances (HACT), highlighting areas for improvement; Support the appropriate use of the HACT platform, including tracking errors and potential deviations. Support annual ICF exercises and regular (monthly) monitoring and updates, in coordination with IDAM focal point. Collect data, consolidate information to identify trends in management performance against results, recognize root causes and address gaps identified by dashboards, audits, quality assurance reviews and monitoring, online performance monitoring tools. Track quarterly compliance reports and certification for the office. Under guidance of the Programme Management Support Analyst, monitor compliance of project/portfolio set-up in Quantum and ensure compliance with programmatic quality assurance requirements in relation to risk, SESP, HACT, etc; Systematically acquire and share knowledge and experience related to resource management. Organizes trainings for office staff on relevant and specific program, financial and operational issues. Contribute, as appropriate, to the provision of regular training and technical guidance/advice on audit and compliance matters, including the implementation of the Internal Control Framework (ICF); Synthesize lessons learned and best practices in programme funding. Completion of secondary (high school) education is required. University degree (bachelor’s degree) in Business Administration, Management Sciences, Public Administration, Economics; Management; or related field will be given due consideration, but it is not a requirement. A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible experience in the domain of business administration and/or management and/or public administration and/or finance, and/or accounting and/or economics and/or statistics at national or international level is required. Expertise in use of computers as well as office software used in data processing including Excel, Word and MS PowerPoint is required. Experience in presentation of complex financial data for non-financial audiences (e.g. decision-makers or policy makers), using visuals and technology, is required. Experience of financial analysis and/or financial reporting and/or financial management is an asset. Experience working with an international organization is an asset. Experience working in programme or project or programme support roles is an asset. Fluency in French (written and spoken) is required. Working knowledge of English (written and spoken) is an asset.
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
Business Management
Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Business Management
Resource Management Ability to allocate and use resources in a strategic or tactical manner in line with principles of accountability and integrity
Finance
Financial Reporting and Analysis
Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
Business Management
Digital Awareness and Literacy Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business Management
Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the g
