Job Description - HR Assistant (2500178)
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HR Assistant - ( 2500178 ) Grade : G5 Contractual Arrangement : Fixed-term appointment Contract Duration (Years, Months, Days) : 12 months (Extension subject to availability of funds, satisfactory performance & continuing need for position)
Job Posting
: Jan 14, 2025, 3:05:21 AM
Closing Date
: Jan 28, 2025, 2:59:00 PM
Primary Location
: Tunisia-Tunis
Organization
: EM\_TUN WHO Representative's Office, Tunisia
Schedule
: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. OBJECTIVES OF THE PROGRAMME
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health development agendas and emergency/resilience programmes, and harmonized with the United Nations country teams.
DESCRIPTION OF DUTIES
The HR Assistant will provide support in some, or all, of the following duties and responsibilities:
I. Recruitment, selection and roster management of consultants or staff: Drafts and ensures the accuracy of vacancy notices for individual or roster vacancies, including drafting screening questions based on the position requirements. Generates preliminary screening of applicants to facilitate review by the hiring manager and shares relevant information related to candidate screening, testing and selection; Once a selection is completed, verifies the selection process carried out by the hiring manager. Maintains a vetting system for candidates to be retained for roster purposes as well as data collection on roster usage, including cross referencing the candidates with past interns, volunteers and retirees.
II. Consultant or Staff Contracting: Reviews the submissions, ensuring they are in line with the consultants or other policies and ensuring timely processing of the requests preparing a recommendation to the Responsible HR Officer for final clearance. Provides guidance and training to the assigned divisions/departments/programmes on the compliant submission processes for a consultant or other contract type. Launches and manages the candidate onboarding in the system, ensuring all necessary documentation, mandatory training and reference checks are requested and verified.
III. Operationalization of the consultancy policy and supporting its implementation: Assists the HR Officer with the development/updating of guidance material and training for hiring units to build knowledge and understanding of the policy and tools used for implementation. Maintains an updated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis. Acts as the focal point for all administrative questions in relation to the topics covered. Performs any other related duties as assigned.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school supplemented by training in administrative/HR work.
Desirable: Additional relevant higher education is an advantage.
Experience
Essential: A minimum of 5 years of relevant experience in HR and/or administrative field.
Desirable: Experience working for WHO/UN agency in the field of HR.
Skills
Strong analytical skills and a good sense of judgement. Ability to draft in English neatly, concisely and grammatically correct. Very good organization skills. High sense of prioritization and attention to detail. Discretion and tact; ability to handle and preserve confidential information. Ability to liaise with people at all levels in the Organization and to proactively search for information. Ability to plan ahead and, at the same time, work well under pressure. Customer orientation, cultural sensitivity and good business ethics. Self-motivated, flexible and able to innovate. Good knowledge of WHO rules, procedures and office practices are desirable.
WHO Competencies
Teamwork. Respecting and promoting individual and cultural differences. Communication. Setting an example. Knowing and managing yourself. Producing results.
Use of Language Skills
Essential: Expert knowledge of both English and Arabic Language
Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TND 37,802 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States () are strongly encouraged to apply.
Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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