Executive assistant

Overview of Role:

National Pen is seeking a passionate and experienced Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will fully support the CEO and manage representation of the company in all communications

PRIMARY RESPONSIBILITIES:

• Completes a multitude of administrative tasks for the CEO including but not limited to: managing a strict schedule of appointments, composing and preparing correspondence that is sometimes confidential, and completing expense reports. Additional responsibilities include arranging complex travel plans and creating itineraries and agendas for upcoming leadership meetings.
• Arranges and plans the CEO’s schedule and ensures that it is adhered to and respected. 
• Takes on “gatekeeper” and “gateway” role, providing win-win situations for all parties involved in seeking access to the CEO’s time and office.
• Researches, prioritizes, and follows up on incoming issues and concerns (including those of a sensitive/confidential nature) addressed to the CEO. Aids in determining appropriate course of action alongside CEO to ensure all issues are being addressed and responded to in a timely manner.
• Acts as a liaison between the CEO’s office and leadership team, providing seamless communication. 
• Communicates directly on behalf of the CEO with leadership team and others on matters related to project deadlines and goal objectives. Provides timely follow-up with team on deadlines given by CEO to team members to ensure that timelines are being met.
• Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities and follows up appropriately and ensures he is keeping on schedule for upcoming meetings/commitments throughout the day.
• Helps in drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company. 

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

• 5+ years related experience as an Executive Assistant for C-level executives.
• High school diploma or equivalent years of professional experience.
• Strong organizational skills and solid experience in performing and prioritizing tasks simultaneously and seamlessly; must have meticulous attention to detail.
• Expert level written and verbal communication skills. 
• Highly resourceful individual who acts as a team player but can also function very well independently.
• Proven ability to handle confidential information with discretion and be adapt to various competing demands. 
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. 
• Proactive thinker that is able to identify problems and provide solutions; takes initiative in making decisions.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, video conferencing systems like Zoom and Microsoft Teams.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation - no applicant will be penalized as a result of such a request.

About Pens.com 

Pens.com's personalized promotional products are created for and inspired by small businesses. With 56 years of experience and serving 22 countries worldwide, Pens.com offers MORE value, savings and time to customers through expert guidance on a broad range of personalized promotional products, including writing instruments, stationery, drinkware, bags, gifts, and trade show accessories. Pens.com operates via a network of more than 10 facilities across North America, Europe, Africa, and Asia.​

To learn more, visit: www.PENS.com 

Pens.com is a National Pen and Cimpress brand (Nasdaq: CMPR).

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