1. Verify resource requirements in the area of responsibility SYCO Asset Management Focal Point & Global Equipment Management System (GEMS) Focal Point, as well as all the activities related to asset management managing over than USD 15 million assets and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
2. Manage and support the Local property survey board (LPSB) for all SYCO disposal of assets, as per WFP rules and regulations and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
3. Ensure the yearly physical count and reconciliation exercise (PCAR) is planned and implemented in alignment with the Regional Bureau timeline, ensure the counters are identified in Field Offices and trained, update the list of AFPs and LPEs. Supervise the whole PCAR process in close coordination with Field Offices, work on reconciliation report and Note for the Record to be shared with Regional Bureau and HQ.
4. Act as Non-food procurement (NFIs) focal point; creating PRs, MPOs and UNJSPOs on WINGs.
5. Manage contracts with external vendors (Agreement, LTAs, contracts), and promptly address utility and payment requests ensuring timely updates and renewals. e.g. Transportation LTA and Stationery LTA.
6. Post SESs/GRN on WINGs for all non-food items procured or services received, ensuring all SESs/GRNs are posted before the deadline of the monthly financial closure.
7. Train and supervise staff through the SYCO and field offices in asset management.
8. Contribute to the development of the unit annual work plans and the implementation of Administrations policies, systems and procedures to meet WFP strategic objectives.
9. Manage customer service surveys quarterly as to ensure the efficiency and effectiveness of the Management services are up to standard.
10. Contribute to planning, monitoring and processing Management Services actions related to procurement, finance, including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
11. Liaise with other functions and third-party contractors to enable efficient service delivery.
12. Adapt and update Management Services processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
13. Respond to queries related to the provision of Management services in order to support the resolution of daily issues.
14. Coordinate with the staff to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
15. Guide, supervise and provide training and guidance to junior staff in interpretation of Management Services procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
16. Conduct oversight of services to all Field and Support Offices, such as facilities management, assets, meetings/workshops, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
17. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
18. Coordinate the staff activities, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
19. Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing services.
Education:
Experience:
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DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
The UNITED NATIONS WORLD FOOD PROGRAMME (WFP) is the world’s largest humanitarian organization working towards zero hunger by 2030, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. Powered by the passion, dedication and professionalism of our 20,000 staff worldwide, the United Nations World Food Programme (WFP) works in over 80 countries to bring life-saving food to people displaced by conflict and made destitute by disasters, and help individuals and communities find life-changing solutions to the multiple challenges they face in building better futures. In 2020, WFP assisted 115.5 million people – the largest number since 2012. On any given day, WFP has 5,600 trucks, 30 ships and nearly 100 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.61. We work to enhance nutrition in women and children, support smallholder farmers in improving productivity and reducing losses, help countries and communities prepare for and cope with climate-related shocks, and boost human capital through school feeding programmes. In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.