Tendering Coordinator

Role Overview:
The Tendering and Proposal Specialist is responsible for overseeing the end-to-end tendering process, from reviewing inquiries to final submission and negotiation. This role ensures compliance with client requirements, risk mitigation, and alignment with organizational objectives, while fostering cross-functional collaboration to deliver high-quality proposals.

Key Responsibilities:

• Analyze tender documents, specifications, and scope of work to evaluate bid feasibility.
• Prepare and submit technical and commercial proposals based on detailed input from cross-functional teams.
• Ensure all proposals are well-structured, compliant with client requirements, and delivered within deadlines.
• Float inquiries to the market to gather offers from vendors, suppliers, and sub-contractors.
• Evaluate manufacturers' techno-commercial offers and prepare comparisons to assess pricing for the complete scope.
• Identify and mitigate risks associated with tender submissions.
• Ensure compliance with local regulations and standards specific to the Middle East region.
• Participate in pre-tender and post-tender meetings with clients to clarify requirements and negotiate terms.
• Develop and maintain strong relationships with clients, stakeholders, and project management consultants (PMCs).
• Develop and maintain project schedules, budgets, and resource plans for timely delivery.
• Prepare tender PPTs, including project scope, bidder participation, and risk assessment, for management review.
• Produce daily, weekly, and ad-hoc reports to track tendering progress and milestones.
• Coordinate contract finalization with the Contract Department, ensuring alignment with client and organizational requirements.
• Close all post-bid clarifications and open issues with clients and vendors.