Job Description
We empower our people to stay resilient and relevant in a constantly evolving world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make an outstanding addition to our vibrant international team.
Siemens is a leading innovator in automation and digitalization. Our mission is to support customers in maximizing growth, profit opportunities and ecological footprint in the discrete and process industries. Ready to unlock the full potential of technology?
Join our organization as a Team Assistant for both Legal & People and Organization departments and help us in resolving administrative issues and facilitating workflow efficiencies across departments.
Your Role – International, Challenging and Future-Oriented!
Your responsibilities will be:
•Administrative Support: Manage calendars and schedule meetings for the Legal team, prepare and organize documentation for meetings (including agendas and minutes), coordinate logistics for the team’s travels, events and meetings and support in the process of reimbursements, maintain filing systems and ensure proper documentation of Legal records, and assist in the preparation and filing of legal documents and compliance reports.
•Research and Data Management: conduct basic legal research as needed to support team initiatives and assist in data entry and management of legal databases.
•Confidentiality and Sensitivity: handle sensitive information with discretion and maintain confidentiality in all matters.
•Handle all administrative tasks, such as applying for team leaves, processing all expenses, and managing asset transfers in the portal.
•Arrange purchase orders (POs) and manage them efficiently.
•Organize business trips, including flight ticket booking, hotel reservations and cars.
•Manage the submission and follow-up of expense claims for the team.
•Ensure timely and accurate transfers of assets, coordinating with relevant departments and the portal
•Manage onboarding for new employees, including preparing their office setup, laptops, and employee card
•Coordinate with IT and Facilities to ensure the smooth allocation of necessary equipment and office space for new joiners.
•Send welcome emails, follow-up emails for onboarding procedures, and coordinate with relevant departments to ensure new employees have access to systems and platforms.
•Act as the liaison between different departments and team members, ensuring smooth communication and efficient collaboration.
•Coordinate team meetings, and other team events.
•Prepare meeting minutes and ensure proper documentation and follow-up of tasks.
•Book flights, hotels, and transportation for team members’ business trips.
•Ensure all logistics for events and meetings are properly arranged, including catering, venues, and materials.
•Maintain accurate and organized filing systems, including documentation of important legal and HR records.
•Apply for and manage employee requests, such as leaves and expenses, through the company’s internal portals.
•Update and track assets through the asset management system.
•Assist the P&O leadership team in day-to-day administrative tasks, providing support with presentations, reports, and data analysis as needed.
•Take on ad hoc projects and tasks to support the efficiency and productivity of the team as required.
Your Qualifications And Skills – Digital And Solid!
•Saudi National
•Expected degree qualification and/or major
•Relevant year of experience
•Previous experience in the legal field is a plus
•Ability to use own initiative, working independently and as a team member
•Proactive attitude with a good work ethic
•Excellent communication and organizational skills
•Attention to detail and ability to manage multiple tasks simultaneously.
•Strong Arabic and English language skills, both verbal and written
•Complete discretion and professionalism
•Willingness to build and improve secretarial skills
•Knowledge of administrative procedures
What else do you need to know?
As a world leader in developing and producing the most advanced engineering technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow‘s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
We are looking forward to receiving your online application.
Please note: Only complete applications can be considered in the selection process.
