Talent Acquisition Contingent Workforce Specialist

POSITION SUMMARY

Specializes in overseeing outsource staffing projects for an organization, which involves everything from Staffing forecast, Commercial Proposal review/negotiations, Costing approvals, collaborating with multiple teams to determine requirements for proposals, ensuring projects stay within budget and allotted timeframe. Interact with the suppliers for status updates and key stakeholders to apprise them of staffing status, project timeline including the mobilization and onboarding plans.

PRINCIPAL DUTIES AND RESPONSIBILITIES

·      Develop a comprehensive recruitment plan ensuring alignment of all business requirements to promote achievement of AIR PRODUCTS’s business strategy.

·      Provide administrative support for Regional TA Contingent Workforce Manager on outsource staffing requirements for KSA and ME region.

·      Liaise with the relevant Talent Acquisition Specialist / Hiring Managers to obtain Talent Requisition Form and Job Description of vacant positions to initiate the recruitment process.

·      Review incoming job requisitions to ensure completeness and appropriateness of the information provided, schedule intake call with hiring manager (if required) and TA team for better understanding of the role requirement.

·      Liaise with appropriate vendor and TA Specialist to support the sourcing of relevant CVs for the role to be submitted to the hiring manager.

·      Facilitate the recruitment and selection process of AIR PRODUCTS on a need basis to support timely hiring process as per set quality standards.

·      Organizes and manages recruitment campaigns (Local & Overseas). Identifies objectives with the concerned department; liaison with employment agencies representatives; administrative arrangements and preparation of required recruitment packages and materials.

·      Develop, maintain and update recruitment database that holds information on potential CV’s and interviewed candidates ensuring that this information database will aid in fulfilling the future manpower requirements.

·      Manage and create a ready pipe-line of potential and quality candidates to fill future vacancies as quickly and efficiently as possible.

·      Coordinate and manage the Commercial Cost Proposals received from vendors, prepare costing summary and secure approvals from the Project leads.

·      Assess and recommend to assign the appropriate vendor for the mobilization of contractor based on Cost, Mobilization timeline, prior experience etc.

·      Manage mobilization process by liaising with the vendors and contractors to ensure the earliest joining of the new hire and with the assigned ETA.

·      Manage the contractors gerievances and issues, address it with the vendors to resolve it in timely manner.

·      Developing and sustaining long-standing relationships with company-approved vendors.

·      Conducting research on available vendors to determine which vendors provide the best talent with competitive (Daily and Monthly ) rates.

·      Meeting with suitable vendors to assess their services, negotiate pricing, and communicate any service-related concerns.

·      Maintains contacts with and monitors the performance of approved staffing agencies to ensure efficient supply of qualified candidates on competitive rates and identifying ways to improve them.

·      Prepare weekly reports, using applicant tracking systems, communicates the recruitment status updated to all Departmental Managers / Section Heads on weekly basis.

·      Perform other related duties or assignments as directed.     

Key Result Areas:-

• Managing the mobilization and demobilization of workforce ramp ups
• Crisis Management and Safety Communication utilizing internal functional standards
• Supplier management / communication
• Creation and management assignments
• On & off boarding (including the management of End Of Service Benefits – EOSB process), Assets recovery and Clearance in collobartion with Project site and AP HR team.
• Expense monitoring and tracking
• Timecard submittal / approval – via AP time tracking system (HRMS System will be implemented)
• Contract extensions
• Facilitation of any supplier and / or contractor queries
• Vendor evaluation and assessment
• Monitor and raise claims, disputes, compliance issues, negotiate and approve offers, raise requisitions, and create reports