Job Description
Facility Operations Management:Oversee Daily Operations:Manage and supervise the day-to-day operations of the facility, ensuring efficient workflow and productivity.Monitor facility systems and processes (e.g., HVAC, lighting, elevators) to ensure they are functioning properly.Ensure that the facility meets operational goals, safety standards, and regulatory compliance requirements.Maintenance and Repairs:Coordinate and oversee routine maintenance and emergency repairs of facility infrastructure and equipment.Ensure that all maintenance activities are carried out efficiently, minimizing downtime or disruption to operations.Collaborate with external contractors or service providers for specialized maintenance tasks when needed.Safety and Compliance:Enforce and ensure adherence to safety protocols and regulations, maintaining a safe working environment for all employees and visitors.Conduct regular safety inspections and audits to identify potential hazards and ensure compliance with health and safety laws.Respond to emergencies and incidents (e.g., fire alarms, security breaches) promptly, coordinating with emergency services when necessary.Facility Cleaning and Upkeep:Ensure that the facility is clean, well-maintained, and aesthetically pleasing.Oversee janitorial and housekeeping teams to ensure that common areas, offices, and restrooms are consistently maintained to high standards.Staff Supervision and Leadership:Team Leadership:Supervise a team of facility staff, including maintenance workers, janitors, and security personnel.Schedule shifts, monitor team performance, and ensure that tasks are completed in a timely and efficient manner.Provide training, coaching, and performance feedback to team members, fostering a positive and productive work environment.Staff Development:Identify skill gaps within the team and provide relevant training to enhance team performance.Conduct performance reviews and assist with staff development plans to align individual and team goals with facility objectives.Task Coordination:Delegate tasks and responsibilities to team members according to their skills and workload capacity.Monitor task completion, ensuring that quality standards and deadlines are met.Operational Efficiency and Problem-Solving:Process Improvement:Identify opportunities for improving operational efficiency and cost-effectiveness in facility management.Implement process improvements or new technologies to streamline facility operations and reduce overhead costs.Issue Resolution:Address and resolve any operational issues that arise, including maintenance challenges, staffing concerns, or equipment malfunctions.Serve as the first point of contact for any operational issues or emergencies and coordinate with other departments to find solutions.Budget and Resource Management:Budget Oversight:Assist in managing the facility’s budget, including expenses related to maintenance, repairs, utilities, and staff resources.Monitor and track facility-related costs, ensuring adherence to the approved budget and identifying opportunities for cost savings.Inventory Management:Oversee inventory of supplies and materials required for facility operations, ensuring that stock levels are maintained and orders are placed as needed.Ensure that resources are used efficiently and effectively, minimizing waste and unnecessary expenditure.Collaboration and Communication:Cross-Department Coordination:Collaborate with other departments (e.g., HR, IT, Security, or Procurement) to ensure smooth and efficient facility operations.Ensure that any special requests or operational changes are communicated clearly to all relevant stakeholders.Reporting:Prepare regular reports on facility performance, including maintenance schedules, safety audits, inventory usage, and team productivity.Provide updates on any ongoing facility issues, progress on improvement projects, or upcoming maintenance tasks.
