Spot Buyer

How will you CONTRIBUTE and GROW?Roles of a Procurement Administrator (PA) :
Ensure the deployment of the category strategies (full enforcement of Frame Agreement)
Manage procure to order process
Execute day-to-day spot buying, including negotiation & suppliers selection for non strategic purchases
Support procurement automation by continuously seeking opportunities to increase catalogue or contract coverage (e.g. developing Blanket Purchase Order with Sourcing Specialists for recurring expenditure)
Identify opportunities of spot buys reduction (Bundling Opportunities).
Handle purchase requisitions, place & follow up purchase orders (incl. claims management)
Receive all questions from Requesters about Procurement operations and orientates to the right channel (Catalogues, Punchouts, Free text demands)
Inform and communicate about Procurement Organization Process and Tools
Deliver sourcing results to contribute to saving targets while ensuring Service Level for Operations & Support Functions.

1.Purchase Request Handling

• Analyze Purchase Requisitions (requirements, threshold) 

  
  

• Acknowledge Purchase Requisition and inform requesters on lead time

  
  

2.Non-Strategic / Low Value Spot Buy Management

• Execute day-to-day spot buying, including negotiation & supplier selection for non strategic purchases

  
  

• Execute Spot Buy process according to defined guidelines, strategies and instructions given by the category managers/category specialists 

  
  

• Launch RFQ to suppliers

  
  

• Negotiate and select a supplier according to the defined strategy in the category (generally selection of the best offer)

  
  

• Ask for the appropriate validation when the supplier selection is not the best offer (better lead time needed, technical advantages, know-how)

  
  

• Create, place and follow up on purchase orders

  
  

• Ensure timely delivery through regular contact with suppliers

  
  

3.Purchase Order Management

• Create Purchase Order related to products and services in the system 

  
  

• Initiate order signature process

  
  

• Place Purchase Orders  related to the spot buys under management in accordance with Contracts, Terms and Conditions

  
  

• Follow up Purchase Orders

  
  

• Based on local regulations, proactively follow-up on POs to get supplier confirmations

  
  

• Based on overdue PO reports follow-up with supplier to determine cause for delay and enforce fast delivery 

  
  

• Inform requesters on PO status and expected delivery date 

  
  

• Inform Category Managers, Category Buyers, Sourcing Specialists, Project Procurement Managers in case of delivery issues and litigations with suppliers

  
  

4.Procurement Automation Support

• Identify opportunities to increase catalogue and contract coverage

  
  

• Build new procurement catalogues for recurring purchases or other purchases that are applicable

  
  

• Communicate with peers on the update of new procurement catalogues

  
  

5.Reporting

• Perform period activity meetings with Category Managers and local Procurement Management on spot buys reduction opportunities

  
  

• Report savings performed and Service Levels achieved to Country HoP

  
  

• Keep requesters informed continually on lead time and delivery time

  
  

6. Stakeholder Management

• Act as help desk for requesters to answer all their questions related to procurement operation and orient them to the right channels (catalogue, punchouts, free form, etc)

  
  

• Proactively inform and communicate with requesters about the procurement organization, processes, and tools

  
  

7. Efficient Spend

• Identify continuously saving opportunities (incl. bundling) and communicate them with requisitioning managers and category managers

  
  

• Minimize spend in the limit of category policy (select best offer, conduct negotiations) 

  
  

8. Other

• Ensure timely delivery through regular contact with suppliers

  
  

• Comply with category strategy and internal policy

  
  

• Participate to regular trainings organized by Procurement function at various levels

  
  

___________________Are you a MATCH?

Education: Bachelor or equivalent procurement professional qualification, e.g. CIPS, etc), Business, Purchasing or Engineering

Work experience +5 years experience in Procurement, Sales Admin, Customer Support is a plus 

Knowledge and Knowhow specific to the job

• Be Act Engage

  
  

• Category & Sourcing Strategy (Good to have)

  
  

• Category & Market Expertise (Good to have)

  
  

• Supplier Selection, Qualification & Relationship (Should have)

  
  

• Negotiations & Contract Knowledge (Should have)

  
  

• Performance & Process Management (Data, KPI & Digital Tools) (Must have)

  
  

• Planification & Expediting (Good to have)

  
  

• Financial Analysis (Transversal) (Good to have)

  
  

• Project Management (Transversal) ( Should have)

  
  

• Procurement Digital Systems and tools

  
  

Complementary Capabilities

• Thinking & Partnering strategically

  
  

• Influencing for Change

  
  

• Managing conflict

  
  

• Analysing and solving problems

  
  

 

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.