1. JOB DETAILS:
Position Title: Specialist: Strategy, Planning & Governance
Broad Band: E1: M09: Professional
Reports to
Department & Function: Ma’aden Share Services
Job Code:
Date Prepared/Revised: 08/16/2020 00:00:00
Talent Pipeline Layer: Managing Self Expert Consultant (MS)
2. OVERALL JOB PURPOSE:
Strategy, Planning & Governance Specialist is executing and/or supporting the activities related to strategy, planning and governance matters within the SSS Strategy, Planning & Governance function under the guidance of the SSS Strategy, Planning & Governance Manager. This includes supporting the management of the shared services strategy, budget and business plan processes as well as supporting the proper execution of the required shared services governance entities.
3. QUALIFICATIONS, EXPERIENCE & SKILLS:
Qualification:
*Master level degree in Business Administration, Finance, IT or equivalent from an internationally recognized institution or comparable experience of at least 5 years
*Professional Certification: Project management, process management is preferred
Experience:
*At least 4 years of relevant experience in the field of shared services or support functions
*Relevant experience in strategy development / management
*Relevant experience in successfully running governance bodies, ideally in a shared services context
Skills:
Strong interpersonal skills for interacting with magnitude of stakeholders
Excellent communication skills for communicating with representatives of affiliates and shared services leadership
Strong analytical and problem-solving skills
Strong computer and business solutions software skills (e.g. MS Office, MS Excel, MS Word)
2. Dynamic, mature, agile and highly collaborative working style
3. Well-networked in the SS community including vendors
4. Social competence
6. Cultural Adaptability
7. Resiliente
8. English is a key requirement for the role
4. KEY ACCOUNTABILITIES:
Focus Area
Operational / Functional
Legal:
1. Consistently deliver solutions which contribute to business results and improved competitiveness (consulting advice, business options)
2. Deliver quality solutions/ service cost effectively on time and within risk parameters
3. Provide advice that are generally accepted and implemented on programmes and systems, creating a competitive advantage for organization, leading to quality results
4. Continuously develop extensive knowledge relating to the field of work and personal mastery in technical skills application
5. Deliver cost effective results
6. Risk results
7. HSE targets
8. Conduct research & development that leads to new solutions being implemented in the organization
Support the Strategy, Planning & Governance function within the Shared Services Support organization in close alignment with the SSS Strategy, Planning & Governance Manager
Support facilitation of the shared services strategy development under guidance of the SSS Strategy, Planning & Governance Manager
Support facilitation of the shared services budgeting and business planning processes, by providing guidelines, coordinating the effort and consolidating results on the shared services level in close alignment with the SSS Strategy, Planning & Governance Manager
Support maintenance of process management governance to ensure up-to-date and consistent processes and associated Standard Operating Procedures (SOP)
Support identification of (cross-functional) process improvement initiatives to increase efficiency and effectiveness of shared services
Support preparation and facilitation of the defined shared services governance (i.e. Customers-Providers Panel)
Support maintenance of the shared services authority matrix, ensuring timely updates and consistency over time in alignment with the SSS Strategy, Planning & Governance Manager
Leadership
* During emergency situations, evaluate the abnormalities and take corrective action as to avoid downtime, equipment damage and/or HSERQ incidents
* Ensure sensitization to diversity in the workplace
* Drive Ma'aden Safety Culture Transformation Program
* Ensure adherence to HSERQ legal standards and implement HSERQ processes for own area of responsibility
* Writing and reporting
* Understand customer requirement and ensures product/service meets customer requirements
* Identify and support inter-dependencies (synergies) with own and other departments within the value chain
1. Understand, support and live the Ma'aden vision, values and goals
2. Expert utilization & direction through selling and obtaining support for value adding ideas leading to business improvement
3. Takes accountability for personal improvement, personal development, skills development and effectiveness
4. Expertise transfer, sharing and development
5. Plan and project management
6. Establish policies, practices, standards, procedures and methods; application, review and development
7. Deliver expert solutions as a thought leader, to meet changing business & work requirements through Trends, analysis, problem solving and quality decision making
8. Process and risk impact, reporting and corrective action
9. Extract, capture and disseminate knowledge within knowledge management standards
Relationships
* Get results through empowering others to act
* Enable team members to achieve competence for career progression
* Coaching and development of own staff
* Mentor
* Avail staff for training and development required due to change initiatives
* Avail staff for development opportunities (incl. rotation to other Affiliates; International assignments)
* Ensures team motivation and team wellness
* Lives company values and ensures compliance of team to the values
* Apply new ideas and work methods and opportunities for improving business results through team engagement
1. Creating effective stakeholder and expert networking relationships (e.g. customers, suppliers, universities and specialist bodies)
2. Demonstrate influential relationships with manager peers and company business leaders
3. Contractor/consultant relations & management
4. Communication of expertise (best practices, technical reports, position statement) in a collaborative and consultative approach which consistently meet business needs
5. Develop and facilitate the implementation of new solutions in area of expertise
6. Participate in and maintained expert networks
5. COMPETENCIES:
Technical/Functional
1. Strategy Integration / Consolidation and Development
2. Strong technological knowledge, covering big data, cloud, advanced analytics and digital way of working
3. Experience in tailoring available technologies with business and operations requirements
4. Ability to develop new creative concepts and taking them from ideation phase through to delivery
Leadership
• Developing self
• Embrace digitalisation within the function
• Networking and collaboration
Safety
• Safety advocate - anywhere and everywhere
• Advanced awareness and understanding of HSE rules and procedures
• Concern for own wellbeing and that of others
• Ability to pro-actively identifying safety hazards and act accordingly