Senior Storekeeper

Job Purpose / Objective 

Responsible for all store operations activities including shipping and receiving, deliveries, coordinating stock, documenting warehouse transactions, maintaining records.

Key Responsibilities / Accountabilities  

• Support the Logistics Supervisor in day to day administrative and operations tasks.
• Ensure all operational policy and procedure is in place, adherence to all Store Members and documentation of control procedures is enforced and present as a daily Management system.
• Check the delivery of items from the supplier directly delivered to project store with approved Purchase Order, approved specifications, agreed discount/bonus/FOC, quantity, price and quality and expiry date.
• Distribute the Material Request to Assistant Store keeper to issue the items to End-user.
• Review the stock levels on regular basis and take appropriate action in Coordination with Supervisor.
• Keep all stock expiries/damaged items in demarcated area labelled Expiry/Damaged Area.
• Ensure on-time expiry return to supplier with proper approval.
• Maintain buffer stocks, min-max levels.
• Ensure 100% barcoding is done prior to move it to inventory storage area.
• Issue items to the end-user as per the Material Request, tally with the system and loading to the right location under right temperature.
• Manage proper inventory storage as per system locator.
• Temperature control and other standards in warehousing and distribution are in place and monitor as per JCIA/CBAHI/SFDA/MOH requirement.
• Implement FIFO and ensure product expiry is tracked and reported on regular Basis.
• Clean and hygiene standards are in place and respected by all teams as part of their Daily practices.
• Ensure on-time arrangement of truck with project transportation for deliveries from Main store or project to project transfers.
• Asset management implementation and maintain store standard.
• Update Daily records in the system.
• Ensure on-time submission of documentation to Finance for payment process.
• Prepare and complete all transactions prior to annual inventory in coordination with Store supervisor
• Monitor all slow and non-moving items and coordinate with Store supervisor to forward the information to Secondary Logistic Manager on monthly basis.
• Perform Cycle Count on daily basis.
• Prepare Zero stock items on daily basis.
• Monitor cleanness and hygiene of the store on daily basis.
• Adhere to HMG Policies and procedure.
• Ensure to support team members for JCI/CBAHI deployment and adherence.
• Maintain good relationship and act well with all concerned departments, colleagues and end users to ensure the team work and timely support on place.
• Create a good atmosphere to the supplier during delivery. Ensure to deploy safety in HMG workplace (including sub-contractor).
• Maintain physical stocks as per book value.
• Establish controls on damages, lost and expiry items until reach to end user.
• Ensure suppliers are received on-time and maintain proper turn-around time and on time receiving of items from the supplier.
• Ensure on-time loading of trucks as per delivery schedule.
• Orient, train and support storekeepers.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect and dignity.
• Perform other applicable task and duties assigned within the realm of his/ her knowledge, skills and abilities.

Education/ Professional Qualification
1.    Higher Secondary School Certificate; preferably Diploma.

Experience 
1.    At least four  (4) years’ warehouse experience; preferably with reputable healthcare setting or FMCG company.