Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.
To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.
Be part of something BIG! Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat.
Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.
We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:
Work within a highly dynamic business with the energy and style of a start-up
Be part of building a business that is launching new products and events at scale
Grab an opportunity to accelerate your career and make a real impact.
The Role
To support the Sales, Production, Operations, Finance, Projects & Marketing teams in an administrative capacity.
To co-ordinate and assist the Sales, Production, Operations, Finance, Projetcts Marketing teams activities focusing on the group’s products and services.
Job Summary/Responsibilities:
Accurate and timely distribution and processing of sales contracts and raising purchase orders.
Accurate and timely management of invoicing for all contracted bookings; Managing vendors, suppliers and contractors.
Accurate and timely reports creation, generation and maintenance as required.
To maintain a complete and accurate exhibitor list, budget/invoice tracker, speaker tracker, Tasks tracker and updates.
Accurate and timely circulation of exhibitor list and relevant trackers to appropriate contacts for verification.
Effective co-ordination of information to appropriate departments both internal and external.
Coordination & Administration
To be the contact for general enquiries on behalf of the sales team should any/all members be unavailable.
Build operational implementation plans and ensure adherence to deadlines; Coordinate timely and accurate exhibitor list and relevant trackers to relevant key resource persons using project & work management and collaboration tools & apps (Smartsheet/JIRA/ServiceNow and any similar tool/app).
Be responsible for the collection and collation of sales contracts, vendor & speaker contracts and invoices and ensure all tracking is in place (as per Informa guidelines).
Maintain a ‘master’ exhibitors list and relevant trackers containing accurate, complete and current details.
To be able to share any leads for the sales team to upsell and/or sell existing products if required.
Enter such sales leads / contacts accurately and in a timely fashion into the CMS (Salesforce/SAP Invoicing).
Enter vendor information and raise purchase orders into the billing system (EFS/SAP).
Regular interaction with the accounts department to maintain accurate invoicing process and control.
To liaise and update members of the sales team/group director as to payment status.
Liaise with credit control and chase payments if necessary.
Provide revenue report per event, product or as required by the sales team/group director.
Must be able to anticipate project needs, discern work priorities and meet deadlines with little supervision.
Manage multiple projects at the same time and meet deadlines.
Willing to work overtime or weekends if needed.
To assist on site when and where required, maximum three (3) months on-site support on each event.
Educated to secondary standard (GCE ‘O’ Level/GCSE) or equivalent.
Background Knowledge, Skills & Experience.
Essential
1-2 years’ experience in a support role were working accurately and to deadlines is a prerequisite.
Strong administrative experience in a cross functional environment.
Excellent telephone and electronic mail manner.
Proficient in the use of MS Office including intermediate/advanced PowerPoint, Word, Excel, Outlook, and Adobe Acrobat.
Attention to detail.
Demonstrate fluency in written and spoken English.
Effective Communication
*Please note that this role is reserved for Saudi Nationals only*
Core Benefits:
Medical Insurance for individual
Annual leave – 25 days
Wellbeing Benefits
Remote working on Sundays
Working anywhere – 1 month every year
Individual annual flight allowance* (Expat only)
Local Relocation Package*:
Paid flight to Riyadh (for you)
30 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000
SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices
*If eligible