Careers
Our team continuously reviews all applications, and we are committed to a thorough and fair evaluation process. We expect to complete the initial review within the next two weeks.
Should your qualifications meet our requirements for an open vacancy, we will contact you to discuss the next steps. If you do not hear from us by the end of the two weeks, this means your application was not selected.
Riyadh Based Office Administrator
11 Nov, 2024
Job Overview:
Our Riyadh office is seeking a reliable and versatile Office Administrator to oversee day-to-day operations, provide administrative support, manage financial and logistical tasks, and foster a welcoming, professional environment. This role is essential for ensuring efficiency in office operations and supporting our training and consulting activities.
Key Responsibilities:
Front Desk & Visitor Management: + Welcome visitors, clients, and training participants with professionalism and direct them to their respective training rooms.
+ Handle front desk inquiries, answering and directing phone calls to the appropriate team members.
Administrative Support: + Manage office communications, responding to phone and email inquiries promptly.
+ Maintain the office calendar, coordinating bookings for meeting rooms, hotel accommodations, and related travel logistics.
+ Oversee office supplies, ensuring stock availability and ordering as necessary.
+ Assist with purchasing office materials, equipment, and other resources as required.
Logistics & Vendor Coordination: + Liaise with vendors and service providers for office maintenance, equipment servicing, and any subcontracted tasks.
+ Arrange PRO-related services, including visas, legal documentation, and permits as needed.
+ Organize and coordinate logistics for office events and client meetings, ensuring all requirements are met.
Financial Administration: + Manage petty cash, track expenses, and maintain accurate financial records.
+ Coordinate vendor payments and manage office-related invoices in compliance with company protocols.
Office Maintenance: + Ensure that the office remains clean, orderly, and presentable at all times.
+ Report any maintenance issues promptly and coordinate with vendors for necessary repairs or services.
Qualifications:
Proven experience in office management, administration, or a similar role. Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Proficiency in multitasking and prioritizing responsibilities in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams). Fluency in English is required; Arabic proficiency is highly preferred. Saudi nationality is preferred. Familiarity with PRO-related tasks is an advantage.
We encourage professionals with a strong commitment to excellence and a comprehensive skill set in office management to apply for this dynamic role.
