Thorough knowledge of Purchasing functions, Payable procedures, Goods receiving and storing procedures, Market Knowledge, and internal controls.
Full cooperation with the Area Director of Purchasing MHR Middle East and Project Manager Future Log Middle East.
Make full usage of the corporate web shop.
Knowledge of automated procurement systems.
Professional written and verbal communication and interpersonal skills.
Highly organized and capable of managing several tasks at one time.
Carry out supervisory responsibilities in accordance with the company's policies and applicable local laws.
Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects.
Ability to participate in and facilitate group meetings.
Working knowledge of modern office methods, procedures, and equipment.
Proficient knowledge of Word, Excel, Outlook, and PowerPoint.
Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
Act as a department team member and contribute to a positive personal, department, and company image.
Make conscious decisions and implement and monitor them.
Manage time and resources effectively.
Demonstrate drive and determination to succeed.
Maintain a high standard of personal hygiene and appearance at all times.
Fully understand and adhere to the hotel’s employee handbook and the regulations contained therein.
Liaise with Owning Company Auditors and Operating Company Auditors.
Fully understand the hotel’s policies, procedures, and standard operating procedures related to fire, safety, and health.
Anticipate needs and develop contingency plans when necessary.
Efficiently manage time and resources.
Set and achieve high personal performance standards.
Plan, organize, and use a systematic approach to complete tasks.
Prioritize actions and manage tasks through to completion.
Collect and analyze relevant and accurate information to overcome challenges.
Handle queries from internal and external customers.
Manage conflicts effectively.
Motivate and inspire others to perform.
Communicate openly and clearly both verbally and in writing.
Develop positive working relationships at all levels.
Effectively delegate tasks to get things done.
Execute efficient and cost-effective purchasing for food, beverage, general, and operating equipment.
Liaise directly with the Director of Food and Beverage/Executive Chef on food and beverage requirements.
Liaise with Department Heads for individual department requirements, provide alternatives, and advise on cost-effective procurement, economical order quantity, and setting Par Stock levels.
Ensure adherence to proper operating standards in purchasing, receiving, storing, and goods issuing.
Ensure uninterrupted supply of goods and services for all departments.
Maintain vendor performance files to ensure consistency in quality and service.
Conduct market surveys regularly to study market innovations, new products, and cost comparisons.
Report savings achieved monthly to management.
Follow hotel purchasing procedures, ensuring each purchase has three quotations with thorough cost comparisons.
Ensure minimum inventory levels are maintained at all times.
Negotiate quarterly agreements with suppliers for regular supplies (e.g., fruits, vegetables, fish, and meat).
Perform additional duties as required by the role of Purchasing Officer.
Qualifications
Bachelor’s degree in Business Administration or a related field.
1-3 years of purchasing experience, preferably in hospitality.
Knowledge of local purchasing laws and hotel policies.
