Organizing material
· Ensure the quantities received and coordinate with the quality to check qualities of materials received.
· Dispatch materials/goods statements and receipts to the data entry clerk to enter the transactions in the system.
· Coordinate the stocktaking process in the store.
Identification of materials
· Coordinate with departments to receive material/services upon delivery.
Handling of Purchasing process
· Comply with buying processes.
· Prepares cash purchase statements and credit invoices for processing to accounting, and monitors the total purchased amount and balance of the petty cash assigned.
· Buys material from the local market and arranges for delivery of the material to the sites or stores.
· Follow-up on delivery time with vendors.
· Generate regular reports on procurement operation, cost, delivery time, quality, etc. and analyze to point weaknesses and strengths and opportunities.
Maintenance of Documentation and archives
· Follows up invoices that are pending in the Price Control Section that require additional information, specifications, or clarifications.
· Organize and maintains files in hard copies and electronic filing in a way that makes files easy to locate and retrieve.
Supplier classification
· Assist in evaluation the material/goods providers and classify them to grades according to their score depending on the quality, price, deliverables, time frame etc.
· Provides information and feedback to related mangers and top management on status of their suppliers.
