Proposal Support Coordinator

About invenioLSI  

The largest independent global SAP solutions provider serving the public sector as well as offering specialist skills in media and entertainment. We bring deep expertise combined with advanced technologies to enable organizations to modernize so they can run at the speed of today’s business. We know how to navigate the extraordinary complexities of international businesses and public sector organizations, working with stakeholders to drive change and create agile organizations of tomorrow using the technologies of today. Learn more at www.invenioLSI.com.  

• 2-4 years of relevant experience.
• Strong MS Office 365 Suite (including standard plus Teams, Visio and Project).
• Document-heavy administrative work experience is mandatory.
• Software proposal team administrative support (preferred).
• Online bidder sites (preferred).
• Shared content libraries (preferred).
• Public Sector experience a plus.

• Work well in a time-sensitive, deadline-based environment, remaining on call as needed.
• Quick learner, detail-oriented.
• Should be able to multi-task, prioritize and manage workload.
• Should be an experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude
• Proficient to speak, read and write in Arabic & English.
• Possess a strong grasp of the English language, grammar and syntax.
• Should be heavily experienced in administrative duties.
• Possess a strong work ethic.
• Possess excellent proofreading and listening skills.
• Possess strong and effective communication skills.
• Possess the ability to work with minimal supervision.
• Possess strong organizational and critical thinking skills.

• Archive old proposal documentation within database.
• Archive old proposal documentation work after proposal submission.
• Assist in business registration requirements.
• Assist in the maintenance of local database content.
• Assist with administrative tasks for entire Proposal Sales Team.
• Assist with end-to-end proposal administrative work.
• Assist with team collaboration on content.
• Attend team and pre-bid calls for vendors, record notes and take minutes.
• Build organizational charts for proposal responses.
• Build, develop, maintain and publish all responsibility matrices in Excel.
• Build Department Reporting as needed.
• Coordinate support needs as requested and required to support proposal team members.
• Coordinate and assist in print/assembly/pack/ship needs for physical delivery proposal submissions.
• Coordinate electronic submission of proposals as needed.
• Data load as needed.
• Format any proposal and sales administrative documents, presentations, templates.
• Gather general information and requirements on current and potential projects as directed.
• Understand the  end-to-end proposal management process for professional growth and fill in needs.
• Maintain documents across multiple platforms.
• Maintain and organize printer/ materials for distribution.
• Maintain insurance certificates for proposals for future/current projects as needed/requested.
• Maintain master proposal team calendar.
• Maintain Quality Control for all documentation and organization by following organizational standards.
• Organize, track and maintain all employee resumes.
• Organize meetings as needed.
• Outline and Build proposal response document templates for response team to complete.
• Pro