Property Management Officer (Commercial)

Skills

Key Responsibilities

Property Operations Support

• Assist in daily property operations, ensuring the smooth functioning of commercial properties.
• Conduct regular site visits to inspect properties and identify maintenance or operational issues.
• Coordinate with contractors and service providers to address maintenance and repair requests.

Tenant Relations

• Serve as a point of contact for tenants, addressing inquiries, complaints, and service requests promptly.
• Facilitate tenant onboarding and move-in/move-out processes, including inspections and documentation.
• Maintain positive tenant relationships to encourage renewals and referrals.

Administrative Tasks

• Maintain accurate records of lease agreements, maintenance requests, and
• tenant communications.
• Prepare property management reports, including occupancy rates,
• maintenance activities, and tenant feedback.
• Ensure compliance with company policies and local property management regulations.

Lease and Contract Support

• Support lease administration by ensuring all tenant documentation is up to date and accurate.
• Monitor lease expiration dates and coordinate with the leasing team for renewals or terminations.
• Assist in preparing and reviewing contracts with service providers and contractors.

Financial and Budget Assistance

• Monitor rent collections and follow up on overdue payments in coordination with the finance team.
• Assist in preparing budgets for property operations and maintenance activities.
• Track and report on expenses related to property operations and vendor payments.

Skills

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Basic financial knowledge related to budgets and rent collections.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Fluency in Arabic and English is required.

Key Competencies

• Customer Focus
• Problem-Solving
• Time Management
• Attention to Detail
• Collaboration and Teamwork

Working Conditions

• Office-based role with regular site visits to commercial properties.
• May require occasional evening or weekend work to address tenant needs or property emergencies.