Projects Admin
Job Description
Assist & support to the Project Management team in performing administrative functions. Key KPIs include:
+ Closure Sheet on time
+ On time payments
+ AX Revisions on time
+ Submit and settle Financial requests on time
+ Project closure sheet on time
Work closely with the project manager to handle all the project‘s logistical and administrative tasks. Register on MS Project all plans with achieved tasks and including delays. Follow up and Support project team to resolve AX issues related to Projects’ budget. Ensure that all project expenditures are captured and properly recorded. Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary. Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.). Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle. File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...) Undertake all the logistics to facilitate the transportation of the technical staff to the customer site. Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations). Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. . Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments. Provide a daily report to Head of PM of pending Issues in Projects.
Personal Skills
- Excellent organizational skills
- Good communication, interpersonal and negotiation skills.
- Good relationship building and excellent team player.
- Good analytical skills.
- V. Good command of English
Technical Skills
• Word, Excel, Power Point, Visio, AX and MS Project.
• Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
• Update reports and forecast on AX
Education
BSC of Engineering with a Specialization in Electronics, Communication or Electrical Engineering
Job Location Riyadh, Saudi Arabia Job Role Administration Years of Experience Min: 3 Max: 5
