https://bayt.page.link/v1TUmrkCw1dqRip19

Projects Admin

- Giza Arabia
- Riyadh· Saudi Arabia

30+ days ago 2025/01/10

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500 Employees or more

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Job Description

Assist & support to the Project Management team in performing administrative functions.
Key KPIs include:
- Closure Sheet on time
- On time payments
- AX Revisions on time
- Submit and settle Financial requests on time
- Project closure sheet on time
Work closely with the project manager to handle all the project‘s logistical and administrative tasks.
Register on MS Project all plans with achieved tasks and including delays.
Follow up and Support project team to resolve AX issues related to Projects’ budget.
Ensure that all project expenditures are captured and properly recorded.
Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).
Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
Provide a daily report to Head of PM of pending Issues in Projects.