Project Coordinator

Company DescriptionABOUT USSEA Ventures Company is a business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners.OUR VISIONDevelop highly skilled entrepreneurial leaders whose ventures will develop their countries to a brighter sustainable future.OUR MISSIONWe are committed to accelerating entrepreneurs' career and business success.Job DescriptionJob Summary:
The Project Coordinator is responsible for planning, coordinating, and overseeing various projects, programs, and activities to ensure seamless execution and alignment with organizational goals. This role involves managing day-to-day project operations, maintaining budgets, fostering team collaboration, and ensuring high standards of professionalism and efficiency.Key Responsibilities:Project Planning and Coordination:Develop, plan, and coordinate multiple projects, programs, and activities.Support the planning and execution of project activities to meet goals and timelines.Coordinate the day-to-day operations of assigned projects, ensuring smooth workflows and addressing any challenges.Track project budgets and expenditures, maintaining accurate financial records.Assist in updating and maintaining project files, plans, budgets, and policies.Support growth and development of the organization’s project portfolio.Communication and Collaboration:Manage project communications effectively through in-person meetings, phone calls, media relations, and social media platforms.Foster positive relationships within the team and with external stakeholders.Schedule and organize meetings, events, and trainings while maintaining detailed agendas.Represent the company on internal and external committees, ensuring effective communication of project progress.Prepare and submit project proposals and reports, highlighting outcomes and future plans.Administrative and Reporting:Maintain updated project records and track milestones.Prepare and manage paperwork, materials, and logistics related to project activities.Ensure proper use of technology for project operations (e.g., classroom setup, video conferencing, and presentations).Compile and analyze data collected during projects to create actionable reports.Publicity and Representation:Promote company functions and projects through strategic communication and publicity efforts.Send training proposals to clients, negotiate terms, and finalize agreements.Develop and manage contracts for training, events, and other related activities.Attend meetings and events representing the company to build relationships and expand networks.Flexibility and Support:Be prepared to accommodate after-hours commitments, including evenings and weekends when necessary.Travel as required for project activities and events.Provide additional support as needed, ensuring the success of all company initiatives.Technology and Operational Efficiency:Oversee the proper use of technology for operational purposes (e.g., audio-visual equipment, digital tools).Ensure seamless execution of operations such as classroom setups, video conferencing, and presentations.QualificationsBachelor’s degree in project management, business administration, or a related field.Proven experience in project coordination or management roles.Strong organizational and multitasking skills.Proficiency in both Arabic and English is required.Excellent written and verbal communication abilities.Proficiency in digital tools, financial tracking systems, and office management software.Flexibility to adapt to varying workloads and timeframes.Strong interpersonal skills and a collaborative team spirit.Attention to detail with the ability to anticipate and resolve issues.Comfortable working independently and as part of a team.