Project Assistant
Job Description
Reports to: Unit Projects Manager
Category: FTE
Location: Dammam, KSA
Unit / Division / Department / Section: Project Management
JOB PURPOSE
Supporting the Project managers and leaders in projects execution.
KEY ACCOUNTABILITIES
BOM activities including Pricing
Price the engineering BOQ with existing prices and new item’s price from costing team. Mark the newly identified item in each BOQ. Create items in LN. Cross verification of existing order rates & request missing prices from costing. Ensure the received RFQ’s / Add. purchase orders are properly logged in pipeline and project folder. Ensuring the request carries the updated system summary and product drawings to coherent with BOQ. Ensure to attend all assigned request tickets and close them within the agreed SLA.
Request For Production
Matching Blanket order with the customer PO / Site call off. Ensure availability of SS, Product Drawing, CRSD, approvals, other mandatory Prepare RFP form and order pack for SOP. Alert the PM/PL when the release exceeds blanket order value to obtain a change/covering order or approval from client/management.
Document Control
VDRL. Document Distribution. Control of departments documents appearance, coding and validity including revisions. Transmittals. Manufacturer Record Book. Filling.
Other Support
Project Control Sheet. Project Progress Reports. Inspection notifications. Bond requests. Request For Quotation. Materials Requisition preparation. BOQ compilation for LD /Claim.
HSE
Maintain company HSE performance. Report any incidents, accidents or risks.
SPAN OF Communication
Internal: PM/PLs, Departments project representatives. External: Client document control interface
Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY)
Supports Project managers and leaders.
Skills
Qualifications:
Bachelor’s Degree or equivalent preferably in Business Administration or Project Management or in Accounting or English language or other
Experience:
Preferred experience in supporting Project managers or in Supply Chain or Operations, in Document control, in Planning, in Project Control. Preferred experience in ERP and CRM systems.
Skills:
MS Office. Very good level in speaking and writing English. Communication skills. Organization skills. Resilient Reliable
COMPETENCIES
As per Skills.
Education
Business Administration / Project Management / Accounting / English language
Job Location Dammam, Saudi Arabia Years of Experience Min: 1 Max: 3
