Project Assistant

JOB PURPOSE

Supporting the Project managers and leaders in projects execution.

KEY ACCOUNTABILITIES

BOM activities including Pricing

• Price the engineering BOQ with existing prices and new item’s price from costing team.
• Mark the newly identified item in each BOQ.
• Create items in LN.
• Cross verification of existing order rates & request missing prices from costing.
• Ensure the received RFQ’s / Add. purchase orders are properly logged in pipeline and project folder.
• Ensuring the request carries the updated system summary and product drawings to coherent with BOQ.
• Ensure to attend all assigned request tickets and close them within the agreed SLA.

Request For Production

• Matching Blanket order with the customer PO / Site call off.
• Ensure availability of SS, Product Drawing, CRSD, approvals, other mandatory
• Prepare RFP form and order pack for SOP.
• Alert the PM/PL when the release exceeds blanket order value to obtain a change/covering order or approval from client/management.

Document Control

• VDRL.
• Document Distribution.
• Control of departments documents appearance, coding and validity including revisions.
• Transmittals.
• Manufacturer Record Book.
• Filling.

Other Support

• Project Control Sheet.
• Project Progress Reports.
• Inspection notifications.
• Bond requests.
• Request For Quotation.
• Materials Requisition preparation.
• BOQ compilation for LD /Claim.

HSE

• Maintain company HSE performance.
• Report any incidents, accidents or risks.

SPAN OF Communication

• Internal: PM/PLs, Departments project representatives.
• External: Client document control interface

Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY)

• Supports Project managers and leaders.