Procurement Manager - Warehouse, Logistics, Vehicle Maintenance, Facilities & Office Management
Job Description
Purpose of the job
1. Support OTIS Program to achieve transparency, speed, proper segregation of duties & savings for Warehouse, Logistics including
workshop for repair & maintenance of vehicles, Facilities & Office Management.
2. To be responsible for sourcing & procurement of materials, equipment, goods & services of required quality at competitive price. To
oversee entire procurement process by ensuring uninterrupted/ timely supply of material/ service requirements thereby meeting the
overall objective and strategy of the organization.
3. Increase focus on cross functional & business partner-oriented matrix organization.
Job Requirements
· Bachelor’s Degree in Engineering/ Operations/ Supply Chain, a Master’s Degree in Supply Chain Management or any other
relevant degree in procurement, supply chain management, logistics or business administration as may be suitable for the role.
· Specific diploma/education: CIPS/CIPP qualification will be an advantage.
· 12-15 Years of Experience in procurement of Logistics (Primary & Secondary)/ Warehouse / Vehicle maintenance & Facilities
Management preferably in Dairy/ FMCG company/Food & Beverages with at least 5 years in a managerial role. Experience in
GCC countries is a plus.
· Ready and able to work collaboratively in a customer service-oriented setup within a highly matrix organization structure. Able to
work up, down and across a large organization: connects at all the levels i.e., operational, management & executives.
· Ability to work with others as a team player.
· Proficient in Microsoft Office and experience in working with ERP.
· Possess Intermediate level of written and spoken English language skill.
· Knowledge of Arabic will be an added advantage.
Procurement Manager - Warehouse, Logistics, Vehicle Maintenance, Facilities & Office Management 1
Competencies
· Ability to independently prioritize tasks with effective time management capabilities.
· Good planning and organizational skills.
· Should be pro-active & flexible in approach.
· Strive for continuous improvement.
· Possess strong communication skills.
· Should take accountability & ownership of the work with high attention to detail.
· Possess strong negotiation & supplier management skills along with the knowledge of best practices in procurement.
· Strong analytical skills
· Decision making oriented & able to quickly react to changing environment.
· Commitment to strong work ethics, integrity and honesty.
· Presentation & reporting skills.
Procurement Manager - Warehouse, Logistics, Vehicle Maintenance, Facilities & Office Management 2
Key Accountabilities
1. Support $ 20- 25M in annual purchase of Logistics, Warehouse, Vehicle maintenance, Facilities & Office Management spend.
2. Responsible for developing and executing the strategic procurement and sourcing initiatives to support achievement of business
objectives of Logistics, Warehouse, Vehicle maintenance, Facilities & Office Management users.
3. Deliver value by leveraging market knowledge, subject matter expertise and business insights in Procurement of goods & services
related with Logistics, Warehouse, Vehicle maintenance, Facilities & Office Management.
4. Participate with the User department during functional procurement in defining and developing the scope of procurement work, and
in preparing and coordinating procurement plans, procedures, schedules, estimates, forecasts etc.
5. Responsibility for driving performance improvement in quality, service, total cost, risk management, Innovation & responsible
sourcing.
6. Ensuring Accurate and timely services delivery in S2C & P2P:
i. Acting as single point of contact for the demand side
ii. Analyzing demand side requirements
iii. Developing and implementing strategies
iv. New Vendor/ Alternate vendor development
v. RFI/ RFQ Solicitation & Evaluation
vi. Comparing quotations, cost price analysis, negotiating closing deals, supplier selection
vii. Contract creations & maintenance
viii. PO creation and modification, open PO follow up
ix. Issue resolution (Delivery, Quality, blocked invoices, GRN process)
x. Procurement Performance reporting
xi. Providing guidance on performing end to end purchasing cycle for non-core, non-strategic commodities with low face to face
contact
xii. other tasks aimed to support internal customers procurement requirements;
Ensure compliance with SADAFCO standards and procurement practices.
Procurement Manager - Warehouse, Logistics, Vehicle Maintenance, Facilities & Office Management 3
9. To lead to deliver CAPEX projects related with Logistics (Example -Truck / Truck heads), Warehouse (Functional), Vehicle
workshops, Facilities & Office management.
0. Participate in monitoring of the performance service level agreements (SLA’s) and indicators of services (KPI''s). Participate in KPIs
trends (SLAs), root cause analysis of mistakes/errors and problem solving;
Participate in Continuous Improvement programs and standardization of processes for goods & services, whenever possible.
11. Responsible for establishing systems & procedures to ensure that equipment/ materials/ services received are in accordance with the
quantity & quality norms specified by the User department and Purchase Order.
12. Conducts sourcing process excellence including high efficiency in transactions, reduced procurement lead times, strategic sourcing,
reduced emergency and cash purchases and efficient management of procurement of good & services related with Logistics,
Warehouse, Vehicle maintenance, Facilities & Office Management.
13. Proactively liaise with suppliers to build relationships, develop new vendors, and resolve supply issues.
14. Evaluates performance of team members, provides feedback on an on-going basis, identifies development needs and coaches them
to ensure on-going capability development.
15. Monitors the performance of the approved suppliers (Supplier reviews) and ensures receiving quality material as per the
SADAFCO''s requirement.
16. Sets performance goals agreed with head procurement for self & section in the beginning of the year. Set performance goals for the
team in the beginning of the year and ensures those goals are achieved during course of the year.
17. Strives to achieve the highest levels of proficiency on all competencies and skills required to perform the role (for self as well as
reportees).
Skills
Ability to independently prioritize tasks with effective time management capabilities.
· Good planning and organizational skills.
· Should be pro-active & flexible in approach.
· Strive for continuous improvement.
· Possess strong communication skills.
· Should take accountability & ownership of the work with high attention to detail.
· Possess strong negotiation & supplier management skills along with the knowledge of best practices in procurement.
· Strong analytical skills
· Decision making oriented & able to quickly react to changing environment.
· Commitment to strong work ethics, integrity and honesty.
· Presentation & reporting skills.
Procurement
Job Location Jeddah , Saudi Arabia Job Role Purchasing and Procurement Years of Experience Min: 10 Max: 12 Residence Location Saudi Arabia
