Procurement Lead (Education)

OVERVIEW

Position

Procurement Lead (EC-12)

Job Code

N/A

Reports to

Contract Manager

Direct Reports

N/A

Division

ERI

Department

EC-12

Role Purpose

The Procurement Lead (EC-12) oversees the procurement of project packages ranging from low to high complexity for the ERI-EC-12 Department and provides support to the End User/Proponent, Contract Manager, and NEOM Central Procurement team in executing procurement processes for ERI-EC-12 projects. Working effectively with internal team members, external stakeholders, and NEOM Central Procurement team, the Procurement Lead (EC-12) supports the achievement of departmental goals in alignment with the sector's annual IP and budget.

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES

General

• Act as a liaison between ERI EC-12 and NEOM Central Procurement, ensuring the timely delivery of materials, goods, and services, and compliance with NEOM Corp policies and procedures.
• Consolidate the annual ERI EC-12 Procurement (Sourcing) Plan.
• Support End Users/Proponents in planning and executing the procurement of school supplies and services to ensure timely delivery.
• Identify opportunities and lead efforts for cost reduction and increased efficiencies.
• Maintain relations with preferred suppliers to ensure the procurement of high-quality goods/services, expedient delivery, and dependable service at an optimum price.
• Assume responsibility for ensuring the quality and timeliness of all procurement-related actions and communications.

Policies & Procedures

• Follow procurement and contracting Policy and Procedures.

Contracting Strategies & Tender Plans:

• Examine Scope of Work (SoW) documents and other information provided by the End User/Proponent for completeness and consistency. Collaborate with NEOM Central Procurement team to determine the most appropriate tendering and contracting strategy.

Tender Documents:

• Support the End User/Proponent and prepare Purchase Requisition Forms.
• Act as a Key User and issue SAP Purchase Requisitions (PR).
• Prepare and review Tender Documents to be issued (including Tender Plan, Evaluation Criteria, Commercial template, KPIs, etc.).

Tender Period:

• Manage communication with Central NEOM Procurement during the tender period, with necessary input from the End User/Proponent where required.

Tender Evaluation:

• Coordinate the technical evaluation of tenders within the ERI EC-12 team.

Contract Formation:

• Review recommendations for awarding contracts, along with necessary input from the Contract Manager and End User/Proponent.

Contract Administration

• Oversee the invoice workflow within SAP S/4 HANA, and provide assistance to the End User/Proponent and Contract Manager in reviewing and approving invoices.
• Where required, provide support to the End User/Proponent and Contract Manager in monitoring supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers.
• Provide technical advice on specifications, supply and logistics arrangements to facilitate efficient procurement, clearance, storage, and distribution of supplies and equipment, services, and works to be delivered.

Document Auditing

• Provide support to the End User/Proponent to ensure effective document records are retained, and audit and performance management mechanisms are in place.

COMPETANCIES, SKILLS & KNOWLEDGE

Communication Skills

• Strong written and verbal communication.
• Able to communicate effectively with mid-level stakeholders.

Ownership / Accountability / Dependability