Plant Admin Assistant

Overview We Are PepsiCo PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes LAY’S ®️, DORITOS ®️, CHEETOS ®️, GATORADE ®️, PEPSI ®️, QUAKER ®️ and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales. Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people. Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u. Learn more about our culture and life at PepsiCo: https://stories.pepsicojobs.com/ Join PepsiCo, dare to transform. Responsibilities JOB PURPOSE To organize and coordinate Plant Management office administration and procedures, to ensure organizational effectiveness & efficiency. Core purpose is to develop intra-office communication protocols, applying administrative procedures, inventory control for both stationaries & cafeteria supplies. PRINCIPAL ACCOUNTABILITIES • Schedule meetings & taking minutes including the procurement of food & supplies for meetings & employees’ events. • Prepare minor work activity reports for review and analysis by Plant Manager on a daily, a weekly and a monthly basis. • Receive, screen and direct incoming calls and visitors to management office. • Operate as petty cash custodian, book registry keeper. To order reconciliation, issue expense reports and request reimbursement of petty cash fund for RUH Plant. • Support office management and administration – sort mail – open, sort & distribute incoming correspondence. File and retrieve PepsiCo documents & reports. • Ensure the office stationary storage unit & cafeteria supplies is well stocked & maintained. • Assists with taking and shipping orders, corresponding from the management team. • Maintain management team attendance and vacation tracking records including time sheets. • Ability to create PR in SAP and My Buy. • Supervise RUH Plant drivers by planning, coordinating transportation requests & overseeing the routes scheduling. • Arrange hotel and transportation for the Pepsico sector and global team, direct managers and peers Qualifications Knowledge / Skill  High school diploma (preferably Secretarial Diploma).  Proficiency with Office Ms.  Excellent written and verbal communication skills.  Strong organizational and planning skills.  Knowledge of accounting, data and administrative management practices and procedures. Experience  Proven office management, administrative or assistant experience. Competencies  Ability to multi-task and priorities.  Bilingual energetic professional  Excellent time management  Attention to detail  Problem-solving skills  able to work independently  well organized and flexible