Onboarding Specialist

Job Title: Onboarding Specialist
Location: Riyadh, Saudi Arabia
Reports To: People Development Manager

Job Summary

The Onboarding Specialist ensures that new employees experience a seamless integration into their roles by providing adequate training, resources, and guidance. This role plays a crucial part in setting new hires up for success by familiarizing them with company policies, procedures, and workplace culture.

Duties:

Employees are expected to adhere to company rules, maintain professionalism, and fulfill assigned responsibilities while understanding that their duties may extend beyond specific tasks outlined in their job descriptions.

• Maintain professional conduct by showing respect and courtesy to colleagues.
• Adhere to the company dress code and use professional communication skills.
• Ensure proper hygiene, accurate attendance, and responsible use of company property.

Responsibilities

• Handle the entire employee onboarding process, including enrollment documentation, workplace introduction, and team integration.
• Conduct orientation sessions to familiarize new employees with company policies, procedures, vision, and core values.
• Provide structured training schedules to help new hires understand role-specific requirements.
• Ensure that new employees receive all necessary equipment, including IT materials, stationery, and other job-related resources.
• Develop and continuously update onboarding materials, such as presentations, guides, checklists, and videos.
• Coordinate with Training personnel in outlets to facilitate a smooth and well-informed integration process.
• Collect and analyze feedback from new hires to improve the onboarding experience.
• Serve as a point of contact for new employees during their initial employment period, addressing any concerns or questions.
• Ensure all HR-related paperwork and procedures are promptly integrated into the HR system.
• Liaise with IT teams to assist new employees with software and hardware setup.
• Follow up with Direct Managers to ensure timely submission of employee enrollment paperwork.
• Oversee the completion of the onboarding and training process, providing necessary reports to Direct Managers.

Qualifications:

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience: 2-3 years of experience in a related field, preferably in onboarding, training, or HR.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to work effectively under pressure.
• Familiarity with HR systems and processes.
• Ability to build strong relationships with new employees and foster a positive onboarding experience.