Job Description
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Job Purpose Responsible for providing comprehensive administrative support to the CEO. Managing the CEO's schedule, coordinating meetings and events, handling correspondence, and ensuring the smooth operation of the CEO's office.
Key Accountability Areas Calendar management:
Scheduling and coordinating meetings, appointments, and travel arrangements.
Meetings coordination:
Organizing and preparing materials for meetings, taking minutes, and following up on action items.
Correspondence management:
Handling incoming and outgoing communication, including emails, letters, and phone calls.
Office administration:
Managing the day-to-day operations of the CEO's office, including maintaining files, reviewing and validating the incoming documents and required action to complete it.
Confidentiality:
Maintaining strict confidentiality of sensitive information and handling it with discretion.
Relationship management:
Building and maintaining positive relationships with internal and external stakeholders, including executives, board members, and clients.
Project support:
Assisting the CEO with special projects and assignments, research, and presentations as needed.
Team coordination:
Collaborating with other members of the executive team and providing support as required.
Role Accountability HR Proficiency:
Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
Ability to recognize low performers and guide them to improve or release them.
Ability to treat subordinates equally without any discrimination.
Assessment criteria of subordinates is performance that leads to planned results.
Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.
Responsibility:
Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
Able to anticipate problems and make the necessary proactive steps to prevent them
Ability to take necessary and proper timely decisions.
Delivery:
Deliver the required results in timely manner with required quality and cost.
Making a Tangible Difference:
Must make a tangible difference to his area of operation. and exceed business expectations.
Business Planning and Performance:
Able to transform the corporate goals into business plans.
Able to Plan, follow-up and execute those plans, whether they are annual or development plans.
Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.
Provide periodic work progress reports.
Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency.
Organizational Development:
Develop the organizational structure according to the current requirements taking into consideration future and development plans.
Ensure availability of job descriptions for all job roles and deployment.
Business Process Improvements:
Develop, coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
Promote the automated systems and using them fully, to spread its culture.
Quality:
Quality is considered as alfanar’s prime competitive advantage as such, managers are expected to act accordingly.
Adaptation:
Adapt to new and alternative techniques, technologies, management structures, and business models.
Health, Safety and Environment:
Ensure a safe, secure, and legal work environment as per the standard regulations.
Academic Qualification Bachelor Degree in Business Administration or Any relevant fieldWork Experience 6 to 10 YearsTechnical / Functional Competencies Ad Hoc ReportingCalendar MaintenancePresentation PreparationData ArchivingDocument FilingIssues ManagementProblem SolvingBig Data AnalyticsPresentation Best PracticesWork And Purchase OrdersOral/Written Communications
