Job Description
Perform day-to-day administration to support the smooth operations of the
office.
Client Details
Global Law Firm based in Riyadh, Saudi Arabia.
Description
HR
Payroll processing via Mudad portalVisa application processes and employment registration on the Qiwa portalDraft employment contracts, salary letters, employment verifications etc.Absence managementAssist with staff recruiting processes including interviewing and onboardingWork with the Global HR team to ensure systems are updated etc.
Finance
Process vendor invoicesReview, approve and/or return expensesAssist with preparing the annual budget for the officesAssist the finance department with cashflow requirements
Management
Supervise and manage support staff teams, including handling coaching and training, conduct mid-year and year-end review meetings, approving overtime and vacation requests.Coordinate secretary work schedules to ensure there is always sufficient coverage.Assist with organising office social events and office meetings.Liaise with the Staff Professional Development team to host and conduct training.
Operations
Maintain relationships with external service providers and vendors, in particular facilities management providers and building management.Support compliance initiatives and adherence to regulatory requirements.Assist with cross-departmental projects and initiatives and provide adhoc support
Profile
University degree10+ years of experience in business operations, preferably in a law firm or professional services environmentAbility to identify and analyse complex issues and recommend/implement solutionsAbility to manage office functionsProfessional demeanor, excellent communication and organisational skillsStrong critical thinking skills, advanced time managementAbility to maintain the highest level of confidentialityProficient with MS Office (Word, Excel, Outlook and PowerPoint)
Job Offer
Competitive monthly salary + benefitsJoin a fast growing office Convenient location in KAFDExcellent career progession opportunities
