Job Description
Job Summary:
Under the direction of team leader, is responsible to handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, receiving guests and more, depending on the requirements.
RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY:
Responsible for handling administrative requests and queries from senior managers. Responsible to maintaining administration office notice board and circulating any official communication. Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages. Submitting work orders and scheduling repairs for general office space and equipment and escorting vendors. Monitor office expenditures and handle all office contracts (rent, service etc.) On receipt of appropriate request, coordinate for transport, airport pick, flight/ hotel reservation, etc. Responsible to collect & report data into ERP system. Daily office activities include reporting, filing, reconciling, scanning, printing, data entry and processing paperwork. Organize and schedule appointments. Plan meetings and take detailed minutes. Maintain physical and digital employee records e.g., timecards etc. Available and flexible to work overtime as needed to support the team and the business needs. Requisition and maintain office inventory or supply necessary to meet manufacturing demands. Follow all safety, health, and environmental requirements where applicable. Involve in internal audits per API Q1 and ISO 9001. Other duties as needed or assigned.
SKILLS & EXPERIENCE REQUIRED:
Key
High school diploma or equivalent. Minimum 2 years of experience in documents or records management. Knowledge working with ERP systems. Good office relationship. Ability to work under pressure, both independently and in teams. Working experience and Knowledge of Quality Management system – ISO:9001 Computer skills to work on Microsoft Word, Excel, Power point and other functions. Should be able to communicate in English (Speak, Read, and Write).
Strategic
Ability to understand, evaluate and apply technical information Able to understand the business needs & drivers. Anticipates the impact of change and rises to the challenge, with the ability to accept risk and uncertainty
Operating
Understand and breakdown complex systems and workflows
Confidence
Can be counted on to take personal responsibility in challenging situations. Willing to engage in disputes in-order to settle them equitably
Energy
Will be energized by challenges and drawn towards opportunities
Organizational
Is cognizant of organizational culture and politics, and appropriately adjusts personal style to be effective
Personal and Interpersonal
Imbued with a strong sense of customer focus (internal/external) Is known to consistently adhere to work instruction and procedures and expects others to follow suit
Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.
Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
Service Above All
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.
About the Team
Corporate Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.
