Job Description
Summary
Provides administrative support to office heads and staff
per the direction of office’s deputy general manager.
Responsibilities
- Manages office Heads calendar and schedules appointments
based on availability.
- Arranges travel plans and compiles all documents for travel.
- Screens incoming calls/emails and correspondence, responds
proactively when possible.
- Coordinates meetings by arranging for facilities and issuing
appropriate information to attendees.
- Assists in research and preparation of PowerPoint
presentations.
- Responsible for supporting office heads leadership within
the office.
- Works closely with office management to identify and suggest
solutions on how to improve office and team morale.
- Keeps abreast of current trends and the latest news.
- Attend meetings, taking notes, and prepare meetings minutes.
- Prepare and circulate office memos.
- Arranges visitors’ plans and compiles all documents for
travel, accommodation, transportation, meetings … etc.
Tasks- Collects and submits weekly timesheets.
- Participates in daily/weekly office staff meetings.
- Documents and distributes weekly status meeting minutes to
team.
- Participates in office’s head meetings and documents and
distributes meeting minutes to attendees when required.
- Keeps supervisor apprised of the status of work.
- Prioritizes tasks and assignments to meet scheduled
deadlines.
- Researches and prepares special projects as required.
- Maintains stock of office supplies and specialized forms.
- Collates general information as required.
- Assists other office staff as required.
- Performs general clerical functions (e.g. scheduling,
copying, data entry, filing, etc.) for the purpose of supporting office
operations.
- Performs other assigned duties that are within the area of
knowledge and skills required by the job description.
Qualifications- Prior work experience as personal/office assistant is
preferred.
- Arabic and English proficiency.
- Strong interpersonal and communication skills both, written
and oral.
- Ability to work on multiple tasks simultaneously.
- Flexible attitude and the ability to deal well with changing
assignments and priorities.
- Computer literate (Microsoft office: Excel, Words, and
PowerPoint)
- Team player.
- Flexible for overtime.
- Professional appearance and demeanor
Job Details
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Job Location
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Riyadh Saudi Arabia
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Company Industry
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Other Business Support Services
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Company Type
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Unspecified
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Employment Type
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Unspecified
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Monthly Salary Range
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Unspecified
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Number of Vacancies
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Unspecified