Manager, Process

1. JOB DETAILS: Position Title: Manager Project Controls & Governance
Broad Band: E1: M12: Management
Reports to
Department & Function:
Job Code:
Date Prepared/Revised:
Talent Pipeline Layer: Managing Others (MO) 2. OVERALL JOB PURPOSE: Develop and maintain an appropriate Program Governance Framework and lead, manage and execute project control on (major) capital projects and provide visibility on all projects (including associated risks) through all phases as per the Ma'aden business and stage gate implementation model
3. QUALIFICATIONS, EXPERIENCE & SKILLS: Qualification:
1. Bachelors of Engineering (Specific discipline) + 2 years as Lead Project Planner 2. Masters of Engineering (Specific discipline) + 2 years as Lead Project Planner 3. PhD + 1,5 year as Lead Project Planner Experience: 4 - 10 years experience as Engineer (subject to qualification) International experience preferred Mergers and acquisitions Skills: * Proven management and leadership skills * Change agent * Critical thinking * Ability to foster teamwork and effectively manage conflict * Entrepreneurial and commercial thinking * Sound business acumen * Ability to translate strategy into tactical/operational plans * Sensitivity to diversity and applying intercultural operational intelligence * Advanced knowledge and understanding of practical impact of all relevant regulatory and statutory requirements * Advanced knowledge and understanding of Ma’aden codes, regulation, rules, procedures and processes * Advanced understanding of specific section's regulations, processes and procedures * Subject matter expert on the specific discipline * Competent in using applicable technology software and/or systems * Sound analytical, problem solving skills and decision making skills * Persuading, influencing and facilitation skills * Advanced understanding of fundamentals of business and the value chain * Effective verbal and writing communication skills * Coping with pressures and setbacks * Design thinking * Fluent business English 4. KEY ACCOUNTABILITIES: Focus Area Operational / Functional
Legal:
1. Self & team consistently meets targets, due dates and quality standards (production, service, advice, etc.) 2. Achieve Quality targets by consistently reducing all non-value-adding work 3. Cost target achievement by consistently improving team productivity 4. All Plans and team objectives consistently executed and achieved in a safe working environment 5. Productivity target achievement 6. Achievement of Saudization targets * Manage all resources (people, money, equipment, etc) responsibly, ensuring safety and continuous compliance with requirements (cost, quality, due dates, targets) and alignment to enabling HSE strategy * Manage contractors and outsourced service providers, and associated contracts * Develop the section budget, implement and manage (following approval) and ensure financial discipline amongst team members * Communicate and ensure that vision, values and business direction are embraced by the team * Performance management of team (facilitate frequent performance dialogue and take corrective action/give recognition) * Identify talent and develop personnel to ensure a competent work force and appropriate career development * Ensure proper talent management in area of responsibility * Communicate, facilitate and execute change and improvement effectively * Reports (fiscal, daily, monthly) * Responsible for the service quality * Ensures that self and team meet targets, due dates and quality standards * Consistently reduce all non-value-adding work * Identify and implement opportunities to facilitate and catalyse Saudization Assist to the development and manage implementation of Project Management controls, through tools, guides, processes, procedures etc, in order to manage projects effectively Responsible for the development, updating and implementation of plan for control for all projects Responsible for developing integrated control base with quality project control for all projects Responsible for ensuring there are realistic schedule on projects which support project control Ensure proper governance is in place within project control on all projects for project controls, i.e. steering committees, gate reviews, decision review boards, Legal and Commercial requirements and audits Ensure Integrated Project Control requirements are incorporate in ITB, RFC document and drive process throughout entire project Ensure risk management requirements within project control on all projects Ensure within project controls all project meet safety requirements Ensure Implementation of integrated earned value on the projects Ensure project cost flow which are fully integrated with the project status and risks Ensure quality integrated project controls on all projects Ensures that self and team meet targets, due dates and quality standards Consistently report to project team all non-value-adding work Consistently improve productivity Ensure that the performance score card for project controls on projects is updated and results utilised for improvements Ensure project controls requirements for stage gate reviews and decision review board are implemented on all projects Ensure that all legal requirements within project controls on projects are implemented, i.e. safety appointments, competition requirements, etc. Effectively manage performance management system to ensure the development and promotion direct reports Ensure SHE compliance of direct reports Identify and management deviation from system, procedures and performance requirements enabling corrective actions to meet requirements Develop annual work and project plans Ensure that plans are executed and team objectives are achieved consistently in a safe work environment Ensure timely results and compliance through control systems and measures Act as the overall head of Project Controls on a large mega project, responsible for the management and oversight of all Project Controls activities and staff on the project
Leadership 1. Establish High performance in the team through Goal clarity and alignment of all team members (performance direction) 2. Drive Team performance and performance management through regular performance reviews and giving recognition where it was due; Always deal with performance issues in a proactive manner 3. Increase the Team skill level, succession and career progressions though by enabling the achievement of development objectives for one self and all team members 4. Change management and communication well communicated and effectively executed across the business 5. Quality diversity decisions on opportunity utilization (Employee Movements) 6. Creates a high performance culture and values driven environment (team motivation and wellness) by Improving engagement and enablement levels that results in high performance 7. Governance and legal compliance (audits and inspection) 8. work alignment and collaboration across boundaries (value chain) 9. Resources availability and optimization by ensuring that Cost effective resources are available for results delivery on a daily basis 10. Diverse succession pipeline planning and retention * Get results through empowering others to act * Enable team members to achieve competence for career progression * Coaching and development of own staff * Mentor * Avail staff for training and development required due to change initiatives * Avail staff for development opportunities (incl. rotation to other Affiliates; International assignments) * Ensures team motivation and team wellness * Lives company values and ensures compliance of team to the values * Apply new ideas and work methods and opportunities for improving business results through team engagement * Showcase project team capabilities and achievements in the wider Ma'aden Relationships 1. Fully understand customer and supplier needs and ensure customer/partner service level agreements 2. Build effective working relationship with managers, peers, team members, customers and suppliers 3. Liaison with service and support functions/upstream – downstream interface management 4. Ensure knowledge transfer within own area of responsibility 5. Build effective networks (internal and external) to the benefit of the team 6. Use opportunities and appropriate communication tools to effectively communicate information to the team * Facilitate effective communication up and down from management and also within own and other stakeholder teams * Network and collaborate with service providers (e.g. SC, finance, HR, IT, etc) * Build and maintain sound relationships with consultants and external service providers * Identify and support inter-dependencies (synergies) with own and other departments within the value chain * Build and maintain sound networking with external professional bodies/forums * Senior management of Affiliates 5. COMPETENCIES: Technical/Functional * Fostering discipline and managing employee relationships * Managing people performance * Translating and implementing strategy * Proficient in vendor coordination and management * Advanced contract management * Proficient knowledge of procurement management Project management principles Advanced Ma’aden specific business processes relevant technical procedures, specifications Advanced Project management (major capex projects) Advanced Different project execution strategies Expert Different contracting strategies Advanced Estimation and cost control Expert SHERQ requirements Expert Construction management principles Advanced Application of Stage Gate process (Ma’aden and Affiliates) Advanced Understand the total project life cycle economy Advanced Understand the total value chain of the business on projects Advanced Understand the total value chain of project planning / scheduling Advanced Different levels of project scheduling Advanced Develop conceptual project plans/schedules Advanced Competent in problem solving, negotiation and facilitation in a project environment Expert Cost estimating analytical techniques Proficient Risk analyses and management Expert Knowledge of and legal frameworks Advanced Knowledge of the fundamentals of the value chain and business drivers (own and stakeholders) Expert Problem solving & facilitation Advanced Risk Management Advanced Cost control requirements Advanced Cost reporting and cost flow Advanced FEC Management Advanced Commercial Thinking Advanced
Leadership • Developing self and others • Lead digitalisation within the function • Change agent * Continuous improvement * Performance management process and system * General knowledge of people related policies, regulations and processes * Contribute to establish Ma'aden as 3rd pillar of KSA economy Safety • Safety advocate - anywhere and everywhere • Expert knowledge and application of HSE rules and procedures • Advanced knowledge of applicable HSE legislation and regulations and its practical implications • Concern for employees' wellbeing • Ability to foster a safety culture * Drive and facilitate Ma'aden Safety Culture Transformation Program