Job Description
Role Summary:provides administrative support to the Chief Executive Officer (CEO) and manages the day-to-day operations of the CEO’s office. They ensure the smooth functioning of the office and provide high-level assistance to the CEO in achieving SAFE goals.Main Responsibilities: Manage and maintain the CEO's schedule, appointments, and travel arrangements. Handle and prioritize incoming correspondence, phone calls, and emails. Prepare reports, presentations, and other documents as needed. Coordinate and organize meetings, conferences, and events. Manage and track the CEO's budget and expenses. Conduct research and compile data as needed. Manage and maintain confidential and sensitive information. Liaise with internal and external stakeholders, such as clients, vendors, and partners Supervise and manage administrative staff in the CEO’s office. Provide general administrative support to the CEO and executive team, as needed. Performs other related duties as assigned.Required Qualifications: Minimum bachelor’s degree in Business Administration, or a related field. +5 years of experience in various rules. Proven experience as an executive assistant or office manager, preferably supporting C-level executives.Functional Competency: Planning and organizationPlan and organize events, meetings, and projects and manage multiple tasks simultaneously. TechnologyProficiency in using relevant software programs, such as Microsoft Office, email, and calendar management tools ConfidentialityHandle confidential and sensitive information with discretion and always maintain confidentialityCore Competency:Dependability: Self-driven and takes action proactively. Pursues goals with persistence and stamina, works on tasks thoroughly, ensuring accuracy and meeting standards. Maintains high levels of quality and effectiveness of work outputs and achieves outstanding results.Collaboration: Collaborates constructively with people at all levels across the organization. Helps colleagues, always available to the team, and delivers on team commitments. Trusts the guidance and direction of colleagues and senior members of the team.Analytical Thinking: Examines evaluates and analyses different types of information objectively. Spots trends and patterns, establishes key facts clearly, and interprets numerical data effectively Provides insights and identifies ways to improve things. Trust your intuition about which methods will work best.Effective Communication: Listens attentively and seeks to understand before being understood Explains things clearly, articulates and presents information effectively and confidently Challenges ideas effectively and presents persuasive arguments by presenting a strong case.
