Manager, CEO Office

Role Summary:

provides administrative support to the Chief Executive Officer (CEO) and manages the day-to-day operations of the CEO’s office. They ensure the smooth functioning of the office and provide high-level assistance to the CEO in achieving SAFE goals.

Main Responsibilities:

• Manage and maintain the CEO's schedule, appointments, and travel arrangements.
• Handle and prioritize incoming correspondence, phone calls, and emails.
• Prepare reports, presentations, and other documents as needed.
• Coordinate and organize meetings, conferences, and events.
• Manage and track the CEO's budget and expenses.
• Conduct research and compile data as needed.
• Manage and maintain confidential and sensitive information.
• Liaise with internal and external stakeholders, such as clients, vendors, and partners
• Supervise and manage administrative staff in the CEO’s office.
• Provide general administrative support to the CEO and executive team, as needed.
• Performs other related duties as assigned.

Required Qualifications:

• Minimum bachelor’s degree in Business Administration, or a related field.
• +5 years of experience in various rules.
• Proven experience as an executive assistant or office manager, preferably supporting C-level executives.

Functional Competency:

• Planning and organization

Plan and organize events, meetings, and projects and manage multiple tasks simultaneously.

• Technology

Proficiency in using relevant software programs, such as Microsoft Office, email, and calendar management tools

• Confidentiality

Handle confidential and sensitive information with discretion and always maintain confidentiality

Core Competency:

Dependability:

• Self-driven and takes action proactively.
• Pursues goals with persistence and stamina, works on tasks thoroughly, ensuring accuracy and meeting standards.
• Maintains high levels of quality and effectiveness of work outputs and achieves outstanding results.

Collaboration:

• Collaborates constructively with people at all levels across the organization.
• Helps colleagues, always available to the team, and delivers on team commitments.
• Trusts the guidance and direction of colleagues and senior members of the team.

Analytical Thinking:

• Examines evaluates and analyses different types of information objectively. 
• Spots trends and patterns, establishes key facts clearly, and interprets numerical data effectively
• Provides insights and identifies ways to improve things. Trust your intuition about which methods will work best.

Effective Communication:

• Listens attentively and seeks to understand before being understood
• Explains things clearly, articulates and presents information effectively and confidently
• Challenges ideas effectively and presents persuasive arguments by presenting a strong case.