HR Coordinator

JOB PURPOSE

The HR Coordinator exist to ensure that the all administrative tasks related to HR Processes across all phases of the employee lifecycle are efficiently carried out. 

MAIN DUTIES AND

RESPONSIBILITIES

Assist with recruitment activities from publishing ads till onboarding

Update Job Descriptions as per changes communicated by the department

Screen resumes and job applications as per established criteria

Follow up with candidates throughout the hiring process

Maintain a database of potential candidates for future job openings.

To prepare and issue Offer Letters and Employment Contracts, follow up on offer acceptance

To arrange medical checks for new or existing staff

Ensure employee file is in order

Pull attendance report periodically or as deemed necessary

Record all requests coming to HR Helpdesk

Maintain document numbers for notice/memo/policies

Respond to the queries through phone/emails with resolution based on Company Policies

Sending and following up on probationary period appraisal to Line Manager

Informing Training Department about training requirements

Prepare confirmation or extension or termination letter based on evaluation

Handle leave module in HRMS

Prepare all Employee related letters

Handle employee exit process

To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover

Checking if new employee file received by Recruitment is as per SOP

Make entry in the TMS for all new employees

Advise addition of new employees and dependent to insurance and GOSI

Pull attendance report periodically or as deemed necessary

Record all requests coming to HR Helpdesk

Assign the requests to the concerned staff for action

Forwarding notice/memo/policies

Respond to the queries through phone / emails with resolution based on Company Policies

Monthly check-in with new employee until completion of probation period appraisal limited to Supervisors and below staff category

Sending probationary appraisal to the concerned Line Manager and following up on probationary period appraisal limited to Supervisors and below roles

Forwarding Training Requirement sheet and Gap Analysis to Training Dept

Prepare confirmation or extension or termination letter based on evaluation

Handle leave module in HRMS

Advise and maintain Exit re-entry, vacation pay in advance and flight ticket as necessary

Prepare all Employee related letters

Issue Warning, Penalty, Termination letters

Process Resignation / Termination; send advise to Admin to remove staff from insurance and GR to process sponsorship transfer / final exit

Advise Payroll & Benefits Administrator to process final settlement and to delete from GOSI

Conduct exit interview limited to Supervisors and below staff category

Resolve Employee Grievances and take appropriate action covered by the HR policies

Assist in Employee Engagement activities and conduct it in the Absence of Supervisor

Assist in all general internal office communication

Filing all papers in the concerned files related to each task

To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover

QUALIFICATIONS/TRAINING COURSES

Essential: 

• Diploma or Bachelors with a Minor in HR

KNOWLEDGE/SKILLS/

EXPERIENCE

Essential: 

• Bilingual Arabic/English (reading, written, spoken)
• Knowledge of the labour law
• Excellent IT skills (MS Office, Excel, Outlook, PowerPoint)

Desirable: 

• An experience of 1 year in a similar role
• Working with a standard HRMS

PERSONAL STYLE AND BEHAVIOURS

• Strong work ethic
• High attention to detail is essential
• A people person
• Team player