HR/Administrative Secretary

HR/Administrative Secretary (Saudi National)

Location: Dammam, Saudi Arabia

Job Type: Full-Time

Industry: Construction

Position Overview

We are seeking a highly organized and proactive HR/Administrative Secretary to support the HR department and administrative functions within a dynamic construction company. This entry-level position is ideal for a Saudi National with a background in construction, looking to grow within a fast-paced environment. The successful candidate will provide essential administrative support, assisting in the smooth operation of daily HR activities, document management, and office coordination.

Key Responsibilities:

• Assist the HR team with recruitment processes, including scheduling interviews and maintaining candidate records.
• Maintain and update employee records, ensuring all HR documentation is accurate and up-to-date.
• Support the preparation and processing of HR-related documents such as contracts, employee requests, and other correspondence.
• Organize and manage employee filing systems, both electronic and physical.
• Assist in onboarding new employees, including preparing materials, conducting orientation sessions, and coordinating with other departments.
• Handle office administration duties, including managing office supplies, scheduling meetings, and coordinating events.
• Serve as a point of contact for employee inquiries related to HR policies and administrative procedures.
• Maintain office calendars, track deadlines, and manage appointments.
• Assist with payroll and benefits processing, ensuring timely and accurate submission of information.
• Ensure the smooth day-to-day operation of the office, ensuring compliance with company policies and construction industry regulations.

Qualifications:

• Saudi National with a valid national ID.
• Diploma or equivalent in Business Administration, Human Resources, or related field (a background in construction is a plus).
• 1-2 years of experience in an administrative role, preferably within the construction or related industry.
• Basic understanding of HR processes and office administration.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills in Arabic and English.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.
• Positive attitude, eagerness to learn, and ability to work well in a team-oriented environment.

Preferred Skills:

• Experience in HR software and systems.
• Familiarity with Saudi labor laws and regulations in the construction sector.