Bayt.com
https://bayt.page.link/XkyK38rBKgq1CUyw6
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Job Description

Leverage your abilitiesand join the dynamic team at one of the leading energy providers in the Kingdom of Saudi Arabia.


The OfficeManager will be the point ofcontact for all administrative and operational matters related to the general manager’s office. This role ensures the efficient and smooth operation of the office, facilitates communication with internal and external stakeholders, and supports the general manager in executing strategic priorities.


Key Accountabilities

The position involves:


  1. Manage the general manager’s calendar, including scheduling meetings and travel arrangements.
  2. Prepare and organize documents, reports, presentations, and correspondence for the general manager.
  3. Ensure the confidentiality and security of sensitive information.
  4. Oversee the daily operations of the general manager’s office to maintain a professional environment.
  5. Handle incoming and outgoing communications, including emails, calls, and mail.
  6. Coordinate with other departments to ensure timely delivery of information and tasks.
  7. Arrange and prepare for executive-level meetings, including agendas, meeting minutes, and follow-ups.
  8. Facilitate communication and information sharing between the general manager and stakeholders.
  9. Assist in tracking the progress of key projects and initiatives as directed by the general manager.
  10. Foster positive relationships by addressing inquiries and providing appropriate support.
  11. Promote a collaborative and professional work culture.
  12. Ensure compliance with company policies, procedures, and regulations.
Knowledge, Skills, and Experience

We are looking for:


  • Proven experience as an office manager, front office manager, or administrative assistant.
  • Fluency in English is a must.
  • Minimum of 5 years of experience in office management or a related role.
  • Experience in supporting senior executives is highly preferred.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Problem-solving and decision-making skills.
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