Executive Secretary

Role Summary: The Executive Secretary will provide high-level administrative support to the Chief Operating Officer (COO), ensuring the smooth operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Executive Secretary will manage the COO's schedule, coordinate meetings, and facilitate communication between the COO and other departments, while maintaining a high level of professionalism and efficiency.

Key Responsibilities:

• Administrative Support: Manage the COO's calendar, schedule meetings, and coordinate travel arrangements.
• Communication: Serve as the primary point of contact between the COO and internal/external stakeholders, handling correspondence and communication with discretion.
• Document Management: Prepare and manage reports, presentations, and other documents required by the COO.
• Meeting Coordination: Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
• Office Management: Ensure the efficient operation of the office, including managing supplies and coordinating with other administrative staff.

Key Skills and Qualifications:

• Experience: Proven experience as an executive secretary or in a similar administrative role, preferably supporting senior executives.
• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external partners.
• Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Discretion: Ability to handle confidential information with discretion and integrity.
• Cultural Awareness: Understanding of East Asian business practices and cultural nuances is preferred.

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