Bayt.com
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Executive Secretary

Today 2025/05/02
Full Time Employee · Min 4 Years of Experience
100-499 Employees · Vocational Education - Higher Education - Training & Education Center

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Job Description

  1.  ·        answering calls, taking messages and handling correspondence
  2. ·        maintaining diaries and arranging appointments
  3. ·        typing, preparing and collating reports
  4. ·        filing
  5. ·        organizing and servicing meetings (producing agendas and taking minutes)
  6. ·        managing databases
  7. ·        prioritizing workloads
  8. ·        implementing new procedures and administrative systems
  9. ·        liaising with relevant organisations and clients
  10. ·        coordinating mail-shots and similar publicity tasks
  11. ·        logging or processing bills or expenses
  12. ·        acting as a receptionist and/or meeting and greeting clients
  13. ·        if more senior, recruiting, training and supervising junior staff.

Skills

  1. ·        Good communication, customer service and relationship-building skills
  2. ·        Teamworking skills
  3. ·        Organization and time management skills
  4. ·        Attention to detail
  5. ·        Negotiation skills
  6. ·        Assertiveness
  7. ·        Flexibility
  8. ·        Tact, discretion and diplomacy
  9. ·        The ability to be proactive and use your initiative: to see what needs doing and to do it
  10. ·        The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

Preferred Candidate

Years of Experience
Min: 4
Residence Location
Saudi Arabia
Gender
Male
Degree
Certification / diploma
Age
Min: 25
Major
communications, public relations, administrative studies
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