Executive Secretary

The Executive Secretary plays a pivotal role in ensuring the smooth operation of administrative functions within the industrial production sector. This position requires a highly organized individual capable of managing various tasks efficiently while supporting senior management. The Executive Secretary will be responsible for maintaining communication between departments, managing schedules, and ensuring that all administrative processes run seamlessly. This role is ideal for someone who thrives in a fast-paced environment and possesses excellent multitasking abilities.

Responsibilities:

1. Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations for internal and external communication.
3. Coordinate and organize meetings, including preparing agendas and taking minutes.
4. Serve as the primary point of contact for internal and external stakeholders, ensuring effective communication.
5. Maintain filing systems and ensure all documents are organized and accessible.
6. Assist in the preparation of budgets and financial reports.
7. Conduct research and compile data for various projects as needed.
8. Handle confidential information with discretion and integrity.
9. Support the executive team in various administrative tasks as required.
10. Implement office policies and procedures to enhance operational efficiency.

Preferred Candidate:

1. Proven experience as an executive secretary or in a similar administrative role.
2. Strong organizational and time-management skills.
3. Excellent written and verbal communication abilities.
4. Proficiency in office software, including MS Office Suite.
5. Ability to work independently and as part of a team.
6. Attention to detail and problem-solving skills.
7. Strong interpersonal skills and the ability to build relationships.
8. Experience in the industrial production sector is a plus.
9. Fluency in both Arabic and English is preferred.
10. Ability to adapt to changing priorities and work under pressure.