Job Description
Responsible for providing comprehensive support to the Chief Executive Officer in the workplace, such as
communicating on behalf of him, taking calls, coordinating correspondences, archiving, and managing files and requests,
keeping official records, scheduling meetings, checking CPI’s legal documents, coordinating with all CPI’s Departments,
and other office duties.
Executive office Assistant Activities:
- Attend meetings where necessary, prepare agendas, draft minutes, and distribute approved minutes to attendees .
- Maintain supplies of stationery and equipment as necessary for departmental use.
- Prepare and distribute various documents such as: letters, memos, correspondences, agendas, notes, minutes of
meetings, etc., as well as make sure that all CPI’s legal documents fulfil the requirements.
- Handle and screen emails and incoming calls from internal and external constituencies, take notes of essential
information and prioritize the calls and emails to be returned by the Chief Executive Officer.
- Coordinate appointments and meetings both internally and externally.
- Plan daily timetable of activities for the Chief Executive Officer and keep them posted of appointments and
schedules .
- Manage traditional paper and /or electronic filing systems.
- Arrange programs, events & conferences in coordination with other departments, as needed.
- Ensure hospitality of Corporate Executives and visitors to the office.
- Perform other duties related to the job as assigned by the Chief Executive Officer.
