Executive Office Manager

Skills

Executive Support:

• Serve as the primary point of contact for internal and external stakeholders on all matters related to the CEO's office.
• Manage the CEO’s calendar, including scheduling meetings, appointments, travel arrangements, and other activities.
• Prepare and edit correspondence, reports, presentations, and other documents for the CEO.
• Coordinate high-level meetings, conferences, and company events.

Office Management:

• Maintain an efficient and well-organized executive office.
• Ensure timely communication and dissemination of information to and from the CEO.
• Organize and maintain office files, records, and documentation.
• Handle confidential matters with discretion and professionalism.

Data Analysis & Reporting:

• Collect, analyze, and interpret business data to generate reports for the CEO.
• Present data insights and trends to aid in decision-making processes.
• Develop and manage performance metrics, KPIs, and dashboards.
• Support business planning and strategy development with data-driven analysis.

Project Management:

• Assist in the coordination of company-wide projects and strategic initiatives.
• Track progress of key projects and report updates to the CEO.
• Liaise with department heads and teams to ensure alignment with the CEO’s priorities.

Communication & Liaison:

• Facilitate communication between the CEO and the executive team, as well as other stakeholders.
• Draft emails, letters, memos, and other communication materials.
• Attend meetings with or on behalf of the CEO, ensuring accurate recording of minutes and action items.

Skills:

• Analytical: Proficiency in data analysis, report generation, and the ability to turn complex data into actionable insights.
• Technical: Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint), and experience with data analysis tools such as Tableau, Power BI, or similar.
• Organizational: Strong time management, multitasking, and prioritization skills.
• Communication: Excellent written and verbal communication skills.
• Interpersonal: Ability to work independently and as part of a team. Strong relationship-building skills.
• Problem Solving: Ability to handle a variety of tasks and work under pressure while maintaining high standards.

Preferred Skills:

• Familiarity with project management software (e.g., Asana, Trello) is a plus.
• Experience in a fast-paced, high-pressure executive environment.
• Previous experience supporting a CEO or senior executive is preferred.